Administrator - Leeds, United Kingdom - Catch 22

Catch 22

Verified Company

Leeds, United Kingdom

1 week ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Our client, a National Facilities Management Organisation are currently on the search for an
Administrator to provide administrative support for the provision of the contracted FM services to the Healthcare site based in Bury St Edmunds, IP33

Job summary of the
Administrator:

The role of the Contract Coordinator is to provide administrative support in all aspects of site activity and helpdesk support to the business.

Key Accountabilities of the
Administrator:

Provide administration support to the Line Manager and sites as required.
Responsible for maintaining company filing systems in a compliant manner.
Assistance in producing reports and information to the management team on a routine basis and as required.
Internal auditing as required.
Supplier liaison as required.
Answer incoming telephone calls to the FM team.
Receive and sort mail, distributing where necessary.
Log and report incidents accurately and promptly.
Report breakdowns, maintenance requirements and safety hazards via the Helpdesk.
Maintain accurate administrative records and keep these up to date, including databases; documents; timesheets, forms and other official paperwork.
Provide helpdesk cover as part of a rota'd shift, and additionally if operations require.
Regular liaison with other facilities staff and departments, site occupiers and service users.
Report any issue immediately that may affect the Service User/service of the site.
Undertake training deemed relevant to the position.
Provide feedback to Clients reporting issues to the Helpdesk on progress/potential delays.