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    Executive Assistant to VP of Sales - Woking, United Kingdom - Swordfish

    Swordfish
    Swordfish Woking, United Kingdom

    3 weeks ago

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    Description

    Job Description

    We're , a SaaS sales intelligence solution that provides direct contact information to sales and recruitment teams. We're trusted by over 50,000 professionals and growing.

    ‌

    We've got an incredible opportunity for an Executive Assistant to the VP of Sales to join our team. This role is hybrid, being mainly remote but with regular meet-ups as required with the VP of Sales, so you'll need to be based in Woking or the surrounding areas.

    You'll need your own pc/laptop and headset, but we'll provide all the necessary software. Working hours will be on US time, so it's essential you can work between 1 pm - 9 pm, Monday - Friday.

    Salary: £40,00 - 45,000 per year

    Your mission

    As the Executive Assistant to the VP of Sales, you will be responsible for calendar scheduling, email communications, CRM management, and providing administrative support as needed.

    Overall, your role will be instrumental in optimizing the VP's productivity and effectiveness, allowing them to focus on strategic initiatives and driving sales growth.

    Key Responsibilities:

    • Manage the VP of Sales' calendar, including scheduling meetings, appointments, and travel arrangements
    • Maintain accurate and up-to-date records of sales activities and customer interactions in the company's CRM system
    • Manage email correspondence on behalf of the VP, prioritizing and responding to messages in a timely manner
    • Take detailed meeting minutes and distribute them accordingly
    • Build and maintain strong relationships with customers to ensure high levels of satisfaction and retention
    • Coordinate and prepare materials for meetings, presentations, and conferences
    • Conduct research and compile reports as requested by the VP
    • Collaborate with other members of the team to ensure seamless operations

    ‌

    Our ideal Executive Assistant would have:

    • Experience as an executive assistant or similar role, preferably supporting C-level executives or senior management
    • Experience in managing CRM systems, ideally Pipedrive (or similar)
    • Proficiency in Google Workspace and Microsoft Office
    • Strong attention to detail and accuracy
    • Excellent problem-solving skills and the ability to think creatively to overcome challenges
    • Excellent communication and interpersonal abilities
    • Excellent time management and organizational skills
    • Ability to multitask and prioritize tasks in a fast-paced environment
    • The ability to be self-motivated, results-oriented, and able to work independently
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