Operations and People Coordinator - London, United Kingdom - JBC

JBC

Verified Company

London, United Kingdom

1 week ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

We are recruiting for a n Operations and People Coordinator to join a leading design and innovation firm, specialising in helping some of the world's biggest brands that people love to create world-first product and brand experiences. With 40 years of history in delivering world-first innovations.
This role provides an excellent opportunity for growth and development in both HR and Operations.

You will be responsible forproviding crucial administrative support for the business, including our HR function while also ensuring exceptional operational and front-of-house assistance.

Responsibilities:

-
Operations:_

- _Provide Front-of

House support: meeting and greeting clients and setting up meeting_ _rooms_

- _Building and facilities support: assisting the workplace manager as required_
- _Book meeting rooms, arrange couriers, manage stationery and food orders, and handle_ _incoming calls._
- _Manage The Directors' timesheets weekly._
- _Supporting and assisting the directors as required_
- _Supporting company-wide events_
- _Manage NDA's_

-
People Administration:_

- _Manage our HRIS (we currently use PeopleHR)_
- _Assist employees with holiday amendments, provide support in PeopleHR and oversee_ _absence tracking (holidays, sickness, training days)._
- _Facilitate holiday requests via PeopleHR and ensure accurate record-keeping_
- _Coordinate new employee onboarding_
- _Coordinate leavers' procedures_
- _Assist in the administration of company-wide career development reviews_
- _Support recruitment efforts: Post job adverts using Talent Lyft or other platforms_
- _Manage_ _CVs, liaise with hiring managers, schedule interviews, and maintain communication with recruitment agencies._
- _Manage intern/work experience requests and maintain relationships with potential interns._
- _Coordinate intern onboarding and support their learning experience._

-
Freelance Administration:_

- _Maintain and update the freelance database._
- _Manage freelance spreadsheets to track spending and inform IT/finance of freelancer_ _details._
- _Collect and input freelancers' timesheets into our finance system. (Paprika)_
- _Regularly follow up with freelancers for invoicing and ensure timely submission._

-
Requirements:_

- _UK Citizen or Valid Right to Work

Visa sponsorship is not an option for our Client._

- _Strong organisational skills with the ability to manage multiple tasks and prioritise_
- _effectively._
- _Excellent communication skills, both written and verbal_
- _Proficiency in MS Office Suite_
- _HRIS experience is highly desirable and a added bonus (Human Resources Information Systems)_
- _Demonstrated ability to maintain confidentiality and handle sensitive information with_ _discretion._
- _Prior experience in an administrative role is preferred._

Integrity, ambition and a good sense of humour: all musthaves

This role requires someone to work in the Wandsworth, London office 4 days a week and 1 day 1 WFH. The company are offering an excellent salary + benefits

Pay:
£28,000.00-£32,000.00 per year

Benefits: