Billings Assistant - London, United Kingdom - Reed Accountancy

Reed Accountancy

Verified Company

London, United Kingdom

1 week ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

JOB SUMMARY:

Our client is a dynamic US law firm, based in the City of London. They are looking for a Billings Assistant to provide efficient and effective support within the London office.

JOB RELATIONSHIPS:

The position is working as part of an overall Finance Team of 7, primarily 2 in the Billing Dept. together with the Revenue Manager supporting 21 Partners and approximately 50 Associates in the London Office.

JOB RESPONSIBILITIES:

Responsibilities include all aspects of billing processing, working with our 3E Elite system including:

General matter maintenance including time transfers and amendments to client/matter details
Running regular monthly, weekly and ad hoc prebill reports for the partners and associates
Maintaining a diary of billing events and ensure that these are acted upon
Producing draft bills, finalised bills and billing breakdowns in a multicurrency system
Arranging approval for write offs with the firm's Finance Committee
Following up with associates regarding time entry and new matters in progress
Inputting client invoices into various ebilling platforms/systems
Ensuring all billing instructions and client billing details are updated on matter maintenance. In addition, ensuring all VAT information and contact information is correct

JOB SPECIFICATIONS:

Education:

Graduated to a good standard GCSE level or equivalent

Experience:

Billing or billingrelated experience in a legal or professional services firm required

**Skills and abilities:
- *

Excellent communication skills verbally and in writing with personnel at all levels
Excellent organisational skills
Ability to work under pressure
Ability to prioritise multiple tasks
Ability to solve problems
Demonstrate an ability to be selfmotivated and work on own initiative when required
Strong attention to details skills
Proactive, robust and able to build strong relationships and credibility quickly with colleagues

Technical skills:
Experience/knowledge of Elite 3E or similar systems is strongly preferred