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Huntingdon

    Ward Managers Assistant - Huntingdon, United Kingdom - North West Anglia NHS Foundation Trust

    North West Anglia NHS Foundation Trust
    North West Anglia NHS Foundation Trust Huntingdon, United Kingdom

    3 weeks ago

    Default job background
    Permanent
    Description

    Job summary

    Are you an enthusiastic and organized individual looking to make a difference in pediatric healthcare? We're seeking a dedicated Ward Manager's Assistant to join the Holly Children's unit and provide essential support to our senior nursing team with administrative duties.

    The Holly Children's unit comprises the Holly Children's ward, Paediatric Assessment Unit, and Children's outpatients, offering a diverse and dynamic environment to work in. In addition, occasional cross-cover at our Peterborough sites: Amazon, Jungle, and Rainforest wards may be required.

    As a Ward Manager's Assistant, you'll be based within the ward environment, providing crucial administrative support to the Ward Manager and Deputy Ward Managers.

    If you're passionate about paediatric healthcare, enjoy working in a fast-paced environment, and can demonstrate innovative ways of working, we want to hear from you Join our team and be part of a community dedicated to providing exceptional care to children and their families.

    Main duties of the job

  • Organising staff's mandatory training and training requests.
  • Completing formal letters for staff in line with Trust templates.
  • Managing annual leave allocation and updating electronic staff rostering systems.
  • Coordinating staff reviews and obtaining medical notes for complaints/reviews.
  • Completing and sharing minutes from meetings.
  • Entering and organizing audit results.

    • Key Skills and Qualifications:

  • Excellent organisation skills and ability to work in a tidy and methodical manner.
  • Effective communication skills and competence in IT awareness.
  • Demonstrated problem-solving abilities while maintaining professionalism and efficiency.
  • Ability to thrive in a busy working environment and collaborate effectively with a great team.

    • About us

    We are dedicated to fostering diversity and inclusivity within our workforce and warmly welcome applications from individuals of all backgrounds, with a particular emphasis on encouraging those from disabled, Black, Asian and Minority Ethnic (BAME) communities, as well as candidates from our local area.

    As part of our commitment to supporting our employees we offer a range of benefits including:

  • Generous annual leave entitlement starting at 27 days and increasing to 29 days after five years of service and 33 days after 10 years of service, in addition to the national Bank Holidays (pro-rata for part time staff);
  • Membership of the NHS Pension Scheme:
  • Flexible working opportunities;
  • Enhanced hourly rates for unsociable hours night shifts, weekends, bank holidays;
  • Opportunities for career development and training to help you progress in your role;
  • Wellbeing support and activities to promote a healthy work environment;
  • Access to our in-house physiotherapy service;
  • On-site canteens offering subsidised meals;
  • Subsidised staff parking (currently free);
  • Free Stagecoach Bus Travel to and from work within Cambridgeshire and Peterborough

    • We strive to create a supportive and inclusive workplace where employees feel valued and empowered to excel in their roles. Join us and become part of a team dedicated to making a positive difference in our community.

    Job description

    Job responsibilities

    Please see attached job description and person specification for further information regarding this post

    Person Specification

    Education and Qualifications

    Essential

  • Holds GCSE English Language at Grade A - C (or equivalent)
  • RSA II or equivalent level of experience

    • Desirable

  • ECDL
  • NVQ 2 Business and Administration

    • Experience

    Essential

  • Office/administrative experience
  • Demonstrates an understanding of customer care

    • Desirable

  • Experience of using PAS (Patient Admissions System) database
  • Experience of working in the NHS

    • Knowledge

    Essential

  • Good standards of written and verbal communication
  • Ability to adhere to policies and procedures
  • Ability to communicate at all levels
  • Competent in the use of MS Word

    • Desirable

  • Knowledge/understanding of the Data Protection Act
  • Competent in the use of MS Outlook, Excel, Access, PowerPoint and Publisher

    • Key Skills

    Essential

  • Able to work independently or as part of a team
  • Flexible and responsive to change
  • Ability to work under pressure and prioritise work to meet deadlines
  • Ability to work with confidential and sensitive information

    • Desirable

  • Understanding of nursing terminology
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