Executive Assistant - London, United Kingdom - XL Catlin

XL Catlin

Verified Company

London, United Kingdom

3 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Flexible Work Eligible:
Flexible Work Schedule

DISCOVER your opportunity
We invent the new to help the world move forward.

Combining powerful analytics and deeper insights with bigger ideas and innovative solutions, we free up our clients' potential, thereby fulfilling our own.

Take it seriously. Make it fun. Know it matters.

This role will provide an exceptional level of personal support to an executive within the organisation, taking responsibility and ownership for a wide variety of administrative and supportive tasks, working with a high level of autonomy and initiative to ensure the maximum efficiency of the business area and executive role it supports.

The ability to anticipate needs, think critically and offer solutions to problems is crucial to this role.

Typically, an EA will work with one or more members of the organisation's executive management with PAs working in support of a senior manager (team) within the enterprise.

DISCOVER your opportunity
What will your essential responsibilities include?

Being the initial point of contact and recognised goto person for internal and external enquiries to the office, fielding nonpriority matters and/or unconnected issues to appropriate personnel throughout the organisation and ensuring all matters are dealt with confidentially and sensitively.
Drafting, editing and proofing correspondence and producing high quality reports and presentations in line with specific requests ensuring the timely action of incoming requests and the maintenance of a professional image for the office.
Working with others as appropriate to plan and execute all aspects of all management meetings and team events and meetings (onsite & offsite), including venue and vendor selection and task management, complex diary management, travel arrangements (as per company guidelines) and agenda formulation.
Prioritizing and managing multiple projects simultaneously, making decisions as appropriate, escalating where necessary, coordinating the actions of others and following through on tasks in a timely manner. Tracking deliverables and helping to drive key projects and priorities to completion.
Providing meeting support, including preparing agendas, minute taking, content production, coordinating preparation and distribution of reports and papers, and any other support that may be necessary to ensure the efficiency of the relevant committees / boards or management teams.
Organising and facilitating conference calls and video conferences with international participants ensuring that meetings are timely and technically supported.
Working with, and being aware of, highly confidential information (both internally and externally) and ensuring the ongoing security and confidentiality of such information.
Assisting with research work, utilising all relevant search tools to provide background information / possible options for consideration.

SHARE your talent

SHARE your talent
We're looking for someone who has these abilities and skills:

Proven experience of supporting senior executives in a fast-paced environment. Demonstrates a 'can do' attitude
Able to organise self (and others if applicable) including effective scheduling, prioritisation and time management skills, completing multiple tasks to tight and differing deadlines.
Excellent calendar management skills with experience of coordinating complex executive meetings for global teams / working across time differences.
Superuser with Microsoft Office with emphasis on PowerPoint, Word & Excel. Experience with SharePoint. Experience with Visio and BoardVantage a plus.
Displays a resilient and adaptable style, with a track record of remaining calm in demanding circumstances, adjusting comfortably to changing conditions / priorities.
Track record of identifying and analysing problems, identifying & evaluating options, deploying sound decision making skills.
Oustanding attention to detail and data accuracy.
Passion for results; approach tasks and projects proactively and anticipate needs.
Ability to think quickly, take initiative, make decisions with mínimal direction.
Collaborative approach seeking input from others as needed to achieve the best result possible.
Excellent interpersonal skills; displaying an awareness of dealing with sensitive issues and/or confidential information; discretion in dealing with people from all levels of the Company.

FIND your future
AXA XL, the P&C and specialty risk division of AXA, is known for solving complex risks. For mid-sized companies, multinationals and even some inspirational individuals we don't just provide re/insurance, we reinvent it.

How? By combining a strong and efficient capital platform, data-driven insights, leading technology, and the best talent in an agile and inclusive workspace, empowered to deliver top client service across all our lines of business property, casualty, professional, financial lines and