Business Support Officer - London, United Kingdom - UK Health Security Agency

UK Health Security Agency

Verified Company

London, United Kingdom

3 weeks ago

Posted by:

Tom O´Connor

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Description

Details:

Reference number:

Salary:

- £29,737 - £34,453

Per Annum (Inner)
A Civil Service Pension with an average employer contribution of 27%
Job grade:
Executive Officer
Contract type:
Permanent
Business area:
UK Field Epidemiology Training Programme (UKFETP)
Health Protection Operations'

Type of role:

Administration / Corporate Support
Working pattern:
Flexible working, Full-time, Job share, Part-time
Number of jobs available:
1Contents

Location

About the job

Benefits:

Things you need to know

Location

61 Colindale Avenue, LondonAbout the job

Job summary:

UKHSA ethos is to be an inclusive organisation for all our staff and stakeholders.

To create, nurture and sustain an inclusive culture, where differences drive innovative solutions to meet the needs of our workforce and wider communities.

We do this through celebrating and protecting differences by removing barriers and promoting equity and equality of opportunity for all.

The UK Field Epidemiology Training Programme (UKFETP) is a two-year specialist postgraduate training programme. It is aimed at professionals interested in the practice of applied epidemiology. Competency-based training is provided in both classroom settings and through on-the-job learning activities.

Six - eight fellows are recruited each year and are based in local, regional and national training locations across England, Wales and Northern Ireland.

The UKFETP Office is responsible for the development, delivery and ongoing management of the UKFETP and is be based at UKHSA Colindale.

The team currently consists of 1 Director, 4 Scientific Co-ordinators, 1 Virtual Learning Designer, 1 Business Change Manager, 1 Business Support Manager 1 Business Operations Manager and 4 business support officers.

The post holder will provide day-to-day administrative and dedicated PA support to the senior management team. They will maintain effective working relationships with a variety of stakeholders both internal and external to the organisation.

The post holder will work with mínimal supervision and be expected to work flexibly as part of a multi-disciplinary team providing a wide range of specific administrative duties.

The post holder may work with colleagues who are based across the country at different sites and/or who work remotely.

Job description:

_ Main duties and Responsibilities:
_

PA Support
Provide dedicated comprehensive PA support to of one or more individual senior members of the directorate as requested

This may include:
- diary management
- booking complex travel arrangements
- preliminary drafting of correspondence on the manager's behalf and/or preparing presentations

Carrying out basic research

Administrative Support

Provide comprehensive administrative support to teams across the Directorate
Lead and act as a central coordinating point of contact for a range of business administration activities. This will include delegated lead responsibility for certain corporate function processes. For example, compiling and updating health and safety risk assessments or reporting of sickness absence and preparing and submitting returns on behalf of the team as required.
Responsible for the organisation of meetings and events and production of reports, papers, minutes and updating action logs as required. This will include providing secretariat support to teams and other internal meetings and networks as required.
Support the development of systems and procedures where necessary to ensure efficiency, quality and cost effectiveness across the business support and administration function.

- representing the Team, Directorate or Centre

Contribute to effective information management (including maintaining administrative and information resources, i.e. filing systems) and assist with the dissemination and/or collation of information/returns, in a timely manner.
Responsible for organising and controlling own workload ensuring deadlines are observed and duties performed efficiently.
Provide cover as directed by line manager for other members of the team in their absence and assist with their workloads as necessary.

Project Support

Undertake project support in the absence of a dedicated project support role in the structure, responding to information requests and other tasks which will involve meeting tight deadlines and may include using digital tools, for example JIRA

This will include:

assisting and working closely with members of the project team(s), supporting elements of projects as directed by the relevant lead or project manager; maintaining project plans; supporting the provision of management information; and participating in working groups.

Financial and Resource Management

Provide support and information to aid effective management of budgets, in liaison with the Finance Business Partner, including overseeing the placement and/or orders for goods and/or