Personal Assistant to Executive Directors - Windsor, United Kingdom - OPTIMAL RECRUITMENT SOLUTIONS LIMITED

OPTIMAL RECRUITMENT SOLUTIONS LIMITED
OPTIMAL RECRUITMENT SOLUTIONS LIMITED
Verified Company
Windsor, United Kingdom

2 weeks ago

Tom O´Connor

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Tom O´Connor

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Description

We now have an exciting opportunity for an experienced Personal Assistant to join our client's team, based in Windsor, with the option to work from home one day a week.


  • Supporting the CEO's and Group FD in preparing for the board meetings which includes preparing board reports and presentations.
  • Organising meetings and supporting company events, to ensure all parties are briefed, prepared, and in attendance
  • Extensive electronic diary management, scheduling, organisation, and coordination of meetings, internally and externally, identifying and being aware of who should attend and where necessary making arrangements for their attendance.
  • Taking minutes from meetings, recording actions, and following up as and when required.
  • Preparation of presentations, reports, and documents as required to support the Directors.
  • Support the executive team with project work as and when required
  • Maintain holiday records for Directors and Managers
  • Proofreading and amending documents and presentations.
  • Responsible for managing and coordinating domestic & international travel and accommodation requirements as well as the preparation of comprehensive itineraries.
  • Meet and greet visitors and provide hospitality, dealing promptly with requests and enquiries, recording messages accurately, and relaying as quickly as possible.
  • Adhoc duties as required
About you

  • Previous experience of working within a Senior/Executive PA role to a team of Directors/partner level/CEO/FD
  • Knowledge of organising international travel
  • Advancedlevel user of Microsoft Excel, Word, Outlook, and Powerpoint packages
  • Good verbal and written communication skills
  • Proactive and driven
  • Conscientious and focused
  • Discreet and able to work in a confidential manner
  • Excellent organisational skills
  • Able to work in a methodical manner
  • Able to work using own initiative in a proactive manner
  • Selfstarting and flexible
  • Resilient and able to confidentially challenge the status quo
  • Professional, presentable friendly, and approachable
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