Administrative Assistant - London, United Kingdom - Hobbs Legal Recruitment

Hobbs Legal Recruitment

Verified Company

London, United Kingdom

1 week ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Our client who are an excellent law firm in the heart of the legal district in London are seeking to appoint an Administrative Assistant to provide all-round administrative and reception support.

This position will be full time, permanent and office based Monday-Friday.

Key Responsibilities Include:

File creation, closure and archiving
File compliance including client onboarding, AML, GDPR compliance
Assisting with compliance processes and procedures, including file scanning, shredding and record maintenance
Creation and delivery of court bundles
Reception duties, record and communicate telephone messages
Photocopying, printing, faxing, and filing
Meet and greet visitors, provide hospitality as required
Diary Management
Maintain and compile records, spreadsheets and presentations using various IT programs and software;
Prepare agendas and take minutes for meetings. Setting up conference calls. Typing up meeting notes.
Creating mailers/promotional items
Sort, frank, distribute and send

Person Specification:

2 years experience in an admin support role.
Excellent command of written and spoken English
Ability to stay calm and focused in a deadline driven environment
Detail oriented, excellent attention to detail and ability to multitask
Ability to prioritise own workload with exceptional time management/organisation skills
Confident professional telephone manner
Friendly team player who takes initiative to help meet team goals