- Educated to degree level or equivalent workplace experience
- A proven track record of line management
- Advanced typing and IT/Computer skills including proficiency in Word/Excel/PowerPoint/Publisher/Outlook/Access
- Excellent communication skills with the ability to use tact and persuasion and to deal with staff at all levels of the organisation
- Ability to manage frequent interruptions and changing priorities
- Appropriate years working in a NHS environment
- Flexible approach and adaptable attitude
- Open-minded and proactive in identifying and making improvements
- Strong focus on providing a high-quality and personable customer experience
- Works effectively both autonomously under own initiative, and as part of a team
- Genuine interest in developing and helping others
-
Portering Co-ordinator, Band B1
6 days ago
Gloucestershire Managed Services Gloucester, United KingdomPortering Co-ordinator x 3 · To be the Portering Co-ordinator with day to day line management responsibility for portering, operational security and operational waste services. Provide the best care to our patients 24hrs a day. · Provide leadership and management in the delivery ...
-
Patient Co-ordinator
6 days ago
Bradley Stoke Surgery Bradley Stoke, United KingdomMaking appointments and signposting patients Prescription enquiries General enquiries Giving out results Registrations ...
-
Administrator and Data Co-ordinator, Band 3
6 hours ago
Gloucestershire Hospitals NHS Foundation Trust Gloucester, United KingdomDue to expansion in the Team, the Patient Investigation and Learning Team are looking for an additional flexible, dedicated and resilient Band 3 Administrator and Data Co-ordinator. A main component of the role is to provide a full and confidential administrative service (primari ...
-
Vwt Safeguarding Co-ordinator, Band 3
1 week ago
Gloucestershire Hospitals NHS Foundation Trust Gloucester, United Kingdom**Permanent, 20 hours a week** · An exciting opportunity has arisen for an enthusiastic, self-motivated and organised person to provide efficient, confidential and professional administrative support to Safeguarding Vulnerable Womens Team (Unborn). · This interesting and rewardin ...
-
Vwt Safeguarding Co-ordinator, Band 3
6 days ago
Gloucestershire Hospitals NHS Foundation Trust Gloucester, United KingdomPermanent, 20 hours a week · An exciting opportunity has arisen for an enthusiastic, self-motivated and organised person to provide efficient, confidential and professional administrative support to Safeguarding Vulnerable Womens Team (Unborn). · This interesting and rewarding ro ...
-
Admissions Co-ordinator, Band 3- Trauma and
1 week ago
Gloucestershire Hospitals NHS Foundation Trust Gloucester, United KingdomTo provide an effective admissions service for a designated service or group of consultants and be the primary point of contact for patients and staff for any administrative issues relating to those admissions. To ensure that patients are given clear information regarding their s ...
-
Gloucestershire Hospitals NHS Foundation Trust Gloucester, United KingdomThe successful applicant will need to use active listening skills and empathy to obtain confidential information from complainants. They will lead with support in the preparation of reports for various reporting requirements. They will proof read highly sensitive information/repo ...
-
Discharge Co-ordinator
4 days ago
Gloucestershire Hospitals NHS Foundation Trust Gloucester, United KingdomPermanent position, 33.75 hours a week · We are excited to offer this new role for a Band 4 Therapy Discharge Co-ordinator / Therapy Support Worker within our Stroke Therapy Team at Gloucestershire Hospitals NHS Foundation Trust. · We are looking for an individual with experience ...
-
Recruitment Co-ordinator
1 week ago
EDF Limited Gloucester, United Kingdom**Recruitment Co-ordinator** · **Do you have strong administrative/co-ordination experience within a fast-paced environment? Are you passionate about delivering exceptional customer service? If so, come and join EDF as a Recruitment Co-ordinator** · **The Opportunity** · This 12- ...
-
Receptionist - Appointments Co-ordinator
1 week ago
Worcestershire Acute Hospitals NHS Trust Worcester, United KingdomPlease refer to job description in supporting information xxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxx ...
-
Marketing Co-ordinator
3 days ago
Digital Waffle Gloucester, United Kingdom**Marketing Co-ordinator**: · **Job details**: · - Posted 03 November 2023 · - Salary £ £32000 per annum · - LocationGloucester · - Job type Permanent · - Discipline Marketing · - ReferenceKH-38-1 · - Contact NameKate Haxhia · **Job description**: · **_This role is a great opport ...
-
Gloucestershire Hospitals NHS Foundation Trust Gloucester, United KingdomLine Manager/ Bank Office Staff - Medical Teams and General Managers - Senior Nurses/Lead Nurses/Clinical Nurse Managers/ Ward Managers - Bank Nurses and Medical Locums - Ward staff - External agencies - Agency staff - Payroll staff - Training and education department personnel ...
-
Activities Co-ordinator
1 week ago
Coate Water Care Co. Ltd Gloucester, United KingdomHOURS: 26 Hours. Part Time including every other weekend. · SALARY: £10.00 · **Role Summary** · - Coate Water Care is an experienced care home provider, committed to delivering the highest standards of person centred care to older people in our residential and nursing homes._ · T ...
-
Activities Co-ordinator
1 week ago
Saintbridge House Nursing & Residential Home Gloucester, United KingdomActivities Co-ordinator · REPORTING TO: Home Manager · JOB PURPOSE: · SKILLS, KNOWLEDGE · - to create a stimulating and developing activity programme to enhance the quality of life for each · resident within the care home · - to plan, organise and co-ordinate activities for activ ...
-
Case Co-ordinator
1 week ago
Gloucestershire County Council Gloucester, United Kingdom**Case Co-ordinator**: · - Date: 20-Feb-2023- Job Location: GloucesterThis is a Gloucestershire County Council job. · - Job Title: Case Co-ordinator · - Job Location: Shire Hall, Block 4, 3rd Floor · - Salary: £28,900 - £32,020 per annum · - Hours per Week: 37.00 · - Contract Typ ...
-
Gloucestershire Hospitals NHS Foundation Trust Gloucester, United KingdomThe post holder will play a key role in the smooth running and continuous improvement of our Medical temporary staffing processes. A vital service that works closely with clinical areas organising suitable cover to ensure quality of care for our patients. · Working in a close and ...
-
Rota Co-ordinator
1 week ago
Gloucestershire Hospitals NHS Foundation Trust Gloucester, United KingdomTo support the Unscheduled Care Team to deliver the service by ensuring the smooth co-ordination of the medical on call rotas for the Junior Doctors and Acute Medicine Consultants for Gloucester Royal and Cheltenham General Hospitals. · The post holder is responsible for the prov ...
-
Activities Co-ordinator
5 days ago
Coate Water Care Co. Ltd Gloucester, United Kingdom**About the Company** · We are a family run Care home organisation who take pride in providing exceptional care to our residents, our residents are at the heart of everything that we do. We have locations from the West midlands to Hampshire and each of our homes have their own un ...
-
Activity Co-ordinator
6 hours ago
Cygnet Gloucester, United KingdomAt Cygnet Health you'll have the chance to make a real impact on patients and their families. You'll be exposed to all kinds of new challenges and responsibilities, to ensure you continue learning and developing as you go. · Cygnet Alders Clinic is a 20 bed rehabilitation service ...
-
Events Co-ordinator
1 week ago
Delta By Marriott Cheltenham Chase Gloucester, United Kingdom**Job Ref**:QHC9961 · **Branch**:Delta By Marriott Cheltenham Chase · **Location**:Cheltenham Chase, Brockworth, Gloucester · **Salary/Benefits**:23.5k · **Contract type**:Permanent · **Hours**:Full Time · **Shift pattern**:Monday - Friday 9am -5.30pm · **Hours per week**:40 · ** ...
Appraisal, Revalidation and Job Planning Co-ordinator, Band 5 - Gloucester, United Kingdom - Gloucestershire Hospitals NHS Foundation Trust
Description
Job summary
Job Summary
The Appraisal/Revalidation and Job Planning Co-ordinator will manage and oversee the work of the Appraisal, Revalidation and Job Planning Team reporting to the Associate Medical Director and Appraisal Lead to manage the appraisal system for all doctors in non- training posts within the Trust, and support the process of medical revalidation in line with GMC requirements, including coordinating the patient and colleague feedback.
This role combines provision of a detailed and customer focussed administrative service with strong technical support across a variety of systems used to support Revalidation and Job Planning processes at the trust.
It will focus on managing and developing processes for consultant job planning with the Trust, supporting the Chiefs of Service, Specialty Directors and the Consultant and SAS Doctor body to ensure that the directorates are supported to deliver this in line with Trust policy and national standards of best practice.
The post holder is expected manage a team handling highly sensitive and complex information pertaining to a large group of senior staff within the organisation. They will be expected to establish and maintain relationships internally and externally in order to assist in the management of appraisal, revalidation and job planning. In addition, they will be expected to be able to persuade and influence senior medical staff to ensure that these processes are positively promoted and implemented within the organisation.
Main duties of the job
Main Duties and Responsibilities
These include but are not limited to:
Managing a team of 3 x Band 4 administrators and 1 x apprentice*, to include:
Conducting appraisals
Agreeing and monitoring objectives
Supporting the team with their career progression aspirations
Managing sick leave and absence
Co-ordinating recruitment and succession planning
Managing workflow to meet the needs of the department
Setting the standards within the team of professionalism and efficiency
*The number of team members may change from time to time.
To oversee the team to ensure efficient provision of the following service and to use own judgement to decide which, if any, of these duties should also be picked up by the post-holder dependent on priority and workload:
Appraisal & Revalidation
Support the Trust to ensure that its doctors meet the requirements for Medical Revalidation.
Ensure systems are in place to manage the appraisal process.
Manage and maintain an accurate and up to date database of all trust non training medical staff to record their annual appraisals.
Update Trust policy and guidance documents on medical appraisal and revalidation in line with national policy.
Work closely with the HR department to ensure that appropriate procedures are followed in relation to pre-employment checks, induction of new medical staff including appropriate appraisal and revalidation training and the timely transfer of whole practice information
About us
Gloucestershire Hospitals NHS Foundation Trust is the largest employer in the county and with over 8,000 staff, we are one of the largest NHS trusts in the UK. We offer a generous annual leave allowance, excellent bank rates, access to the excellent NHS Pension Scheme, discounts for local shops, restaurants and services, access to our health and well-being hub, access to our two on-site nurseries, flexible working options, discounted public transport, reward and recognition schemes, exercise and activity classes and membership to our popular hospital choir.
Job descriptionJob responsibilities
Main Duties and Responsibilities
These include but are not limited to:
Appraisal & Revalidation
Support the Trust to ensure that its doctors meet the requirements for Medical Revalidation.
Ensure systems are in place to manage the appraisal process.
Manage and maintain an accurate and up to date database of all trust non training medical staff to record their annual appraisals.
Update Trust policy and guidance documents on medical appraisal and revalidation in line with national policy.
Work closely with the HR department to ensure that appropriate procedures are followed in relation to pre-employment checks, induction of new medical staff including appropriate appraisal and revalidation training and the timely transfer of whole practice information
Ensure clinical governance processes are linked to appraisal where necessary and provide reports as required.
-Co-ordinate the patient and colleague feedback and produce reports for review and reflection at annual appraisal.
Facilitate a quality assurance process for appraisal to ensure consistency of appraisal standards, working closely with the Appraisal Lead.
Organise appropriate training and updates for medical appraisers twice yearly Appraiser Support Groups.
Organise, attend and take minutes at the quarterly ROG meetings and twice yearly Appraisal Steering Group and coordinate actions resulting from these meetings.
-Collate and submit the quarterly returns to NHS England, and assist with completion of the annual Appraisal and Revalidation Board report.
Co-ordinate the appraiser feedback and annual meetings with all trained appraisers with the ability to resolve complex issues should they occur.
Act as a point of contact between the Medical Director, Associate Medical Director, Deputy Responsible Officers, Appraisal Lead and HR for matters relating to appraisal and revalidation.
Advise medical staff on the content of portfolios in accordance with national and Trust guidance, excising own judgement when dealing with enquiries.
Provide and receive complex and sensitive information.
-Coordinate external reviews of the appraisal process as and when required.
Follow policies established for their own role and roles within their team with the ability to create their own procedures and the ability to comment / implement and propose changes to practices.
The ability to be able to demonstrate own activities / training to new or less experienced employees.
To provide expertise in managing all the administrative functions needed to perform the role and to write the relating SOPs.
Job Planning
To have primary responsibility for undertaking the following tasks and to use own judgement to delegate to the team where appropriate and within their banding remit:
To ensure, via regular payroll/job plan reconciliations, that senior medical staff job plans are commensurate with pay.
To support Speciality Directors, Clinical Leads and other doctors with the job planning process
To support review and development of the Trust policy around job planning
To support the Deputy Medical Director and Associate Medical Directors to optimise delivery of clinical and non-clinical work
To organise and attend quarterly Job Planning Consistency Panel meetings
To assist Chiefs of Service and Specialty Directors in the timely sign-offs of over 490 job plans, providing support to them and/or General Managers when required
To keep abreast of additional pay for senior medical staff in relation to Educational Supervision, Academy roles, and Research & Development
To support the quantification of delivered activity against the job plans indicated expected activity
To provide regular job planning/clinical activity reports to the People and Organisational Development committee, under the guidance of the Deputy Medical Director
Any other duties as required, to reflect the evolving requirements of the role
Other Duties
To respond to any changing priorities or strategies of the team and to work with the line manager to agree additional areas of support if required.
Person SpecificationQualifications
Essential
Experience
Essential
Desirable
Knowledge/ Skills
Essential