- Be the first point of contact for clients, dealing with them efficiently and appropriately – liaising with them to deal with any queries or issues if able to. Fielding as many calls and matters as possible;
- Build a working knowledge of the legal area of expertise of allocated Partners and Associates;
- Ensure sensitivity and confidentiality when dealing with clients, colleagues and private matters on behalf of allocated Partners and Associates;
- Build a strong knowledge of the firm's Strategy and an understanding of how the work of allocated Partners and Associates fits with this Strategy;
- Co-ordinate billing/credit control and accounting matters relating to clients of allocated Partners and Associates including drafting bill requests, bill narratives, and chasing clients for payment of unpaid bills as required;
- Maintain allocated Partners and Associates diaries by liaising with them on a regular basis to discuss forthcoming appointments and any required arrangements;
- Schedule internal and external meetings, ensuring that all arrangements are in place and any required materials and documentation are prepared in good time;
- Assist with marketing activities as required including liaising with the Marketing team and assisting with the preparation for seminars and other events as required;
- Assist with the preparation of client correspondence and documents as required;
- Answer calls in a helpful and professional manner, dealing with queries if able and ensuring messages are taken accurately and dealt with appropriately;
- Develop a sufficient knowledge of the division's work to be able to work with any of the Partners and Associates or with colleagues from other Legal Practice Groups when necessary;
- Build a sufficient knowledge of files and matters to be able to support allocated Partners and Associates in assisting clients and others, as appropriate, in their absence;
- Take an active part in developing own role and working to provide increasing support for allocated Partners and Associates – ensuring suitable training is undertaken;
- Assist with workload of secretarial colleagues across all GB offices as required;
- Any other duties as required in line with the level or the role.
- We are looking for someone to have at least two years' legal secretarial experience (experience working within an Employment team is required).
- Excellent typing skills (at least 70 wpm audio/copy typing) as well as accurate numeracy skills;
- Good eye for detail – a high level of accuracy is essential;
- Excellent organisational and administration skills – must be highly organised and able to organise others;
- Ability to manage a heavy workload and support a number of people;
- Ability to work to tight deadlines in a pressurised environment;
- A confident and natural communicator - able to communicate at all levels;
- Ability to be proactive and to work on own initiative without guidance but seeking help if necessary – confidence to use own judgement in relation to current duties, client needs, etc;
- Ability to motivate and train other members of the secretarial team;
- Team player and enthusiastic – flexible and willing to take on extra responsibilities to support allocated Partners and Associates and divisional or firm objectives.
- Proficient IT skills – Microsoft Office 365; Word, Excel, Outlook, PowerPoint, Teams, Sharepoint, PDF Docs, Word Compare (Deltaview), document management systems and practice management systems, although full in-house training will be provided.
- Good grammatical English - at least to GCSE standard or equivalent. Additional information
-
Secretary
5 days ago
Bennett Staff Manchester, United KingdomManchester based firm require an experienced and confident secretary to assist managers and partners in their day to day administration processes. You will be part of a supportive and friendly corporate team based in one of the city centres, state of the art modern offices. Dutie ...
-
Secretary
1 week ago
Optimum Health & Life Care Ltd Manchester, United KingdomJob Summary: · **Duties**: · - Perform general clerical duties, including photocopying, scanning, mailing, and filing · - Answer phone calls, greet visitors and provide them with necessary information · - Assist in preparing documents, reports, and presentations · - Conduct data ...
-
Secretary
1 week ago
Focus Resourcing Group Manchester, United KingdomFully office based · City central so no parking available · This is initially a 3 month temporary role, but could lead to a permanent role for the right person. · Our prestigious client has just moved in to state of the art offices in central Manchester and is seeking an experie ...
-
Secretary
1 week ago
Huntress Manchester, United KingdomJob Title: Document Production Administrators / Business Support Specialists · **Salary**: up to £28,000 DoE · Hours: Monday to Friday = 4 days in the office and 1 at home · Interview date: Thursday March 21st 2024 · The key responsibilities for the role: · - Produce all client d ...
-
Legal Secretary
1 week ago
qed legal Manchester, United KingdomLegal PA Secretary Catastrophic Injury · Manchester City Centre · A Legal Secretary is required to support a team of specialist lawyers within Catastrophic Injury work. · The Legal PA Secretary is a varied and busy role which includes: · - Diary management · - Billing · - Court d ...
-
Medical Secretary
2 days ago
The Borchardt medical Centre Manchester, United Kingdom**Part-time (job share) Medical Secretary, Monday - Wednesday (24 hours per week)** · An exciting opportunity has arisen to join The Borchardt Medical Centre to provide a secretarial service to the Partners, GPs and other staff for all correspondence connected with the Practice. ...
-
Medical Secretary
1 week ago
David Medical Centre Manchester, United KingdomMedical Secretary · Medical Secretary at David Medical Centre · An exciting opportunity has arisen for a motivated individual to join David Medical Center as a Medical Secretary. We are looking for an enthusiastic person to join our small, friendly team to provide an efficient ad ...
-
Legal Secretary
1 week ago
Gibson Hollyhomes Manchester, United Kingdom**Legal Secretary** · **Manchester City Centre** · **£24,000 - £32,000** · **Market leading firm** · **Clear career path** · **Hybrid office/home work structure** · **Job description for Legal Secretary** · - Ability to identify relevant issues · - Supporting fee earners · - Mana ...
-
Legal Secretary
3 days ago
Realm Recruit Greater Manchester, United KingdomAbove-market-rate pay · - Working directly for the Head of Family · - Gain experience in family law - an in-demand skillset · A leading North West law firm based in South Manchester (within the M60) is recruiting for a legal secretary to join its family law team. · The role comes ...
-
Legal Secretary
12 hours ago
Gibson Hollyhomes Manchester, United Kingdom**Legal Secretary** · **Manchester City Centre** · **£26,000 - £30,000** · **35 hour week, hybrid working 50/50** · **Excellent benefits package** · **Friendly relaxed culture** · My client is an established company who are committed to providing exceptional service to clients. A ...
-
Medical Secretary
1 week ago
Manchester Surgical Services Limited Manchester, United KingdomOverview: · We are seeking a skilled, organised and experienced Medical Secretary to join our team. As a Medical Secretary, you will play a crucial role in ensuring the smooth operation of our surgical and medical services. Your attention to detail and excellent administrative sk ...
-
Legal Secretary
6 days ago
AMG Recruitment Manchester, United KingdomWe are hiring a Legal Secretary, as an excellent opportunity has arisen for a **Legal Secretary/Personal Assistant** to join our Personal Injury department. · On offer is an excellent salary between £26,000-£28,000 per year. 25 days holiday plus bank holiday. We also offer hybrid ...
-
Medical Secretary
5 days ago
The Borchardt medical Centre Manchester, United Kingdom**Part-time (job share) Medical Secretary, Monday - Wednesday (24 hours per week)** · An exciting opportunity has arisen to join The Borchardt Medical Centre to provide a secretarial service to the Partners, GPs and other staff for all correspondence connected with the Practice. ...
-
Support Secretary
1 week ago
The Christie NHS Foundation Trust Manchester, United KingdomAn exciting opportunity has arisen for a well-motivated individual to join us as a Relief Support Secretary. You will support the medical secretaries within the Medical Oncology department, supporting a variety of teams and disease groups on a rotational basis. · This is a six mo ...
-
Support Secretary
1 week ago
The Christie NHS Foundation Trust Manchester, United KingdomAn exciting opportunity has arisen for a well-motivated and flexible individual to join us as a Medical Support Secretary within the Lower GI and HPB disease group for the Medical Oncology Team. · This role is to support the medical secretaries with administrative tasks such as b ...
-
Legal Secretary
3 days ago
AMG Recruitment Manchester, United KingdomWe are hiring a Legal Secretary, as an excellent opportunity has arisen for a **Legal Secretary** to join our Personal Injury department. · On offer is an excellent salary between £26,000-£28,000 per year. 25 days holiday plus bank holiday. We also offer hybrid working once you p ...
-
Medical Secretary
3 days ago
Greater Manchester Mental Health NHS Foundation Trust Manchester, United KingdomAn exciting opportunity has arisen for an enthusiastic and highly organised Band 4 in-patient Medical Secretary (30 hours per week) to work in SSHU North, Park House. We are seeking an experienced secretary with a can-do attitude who enjoys working in a large team and demonstrate ...
-
Support Secretary
1 week ago
The Christie NHS Foundation Trust Manchester, United KingdomWe are seeking an experienced, efficient, and competent and self · - motivated team player to join our surgical admin team 30 hours per week. The support secretary will play a pivotal role in ensuring a smooth transition of medical and administrative work and support the secretar ...
-
Legal Secretary
1 week ago
Gibson Hollyhomes Manchester, United Kingdom**Legal Secretary** · **South Manchester** · **£20,000 - £22,000** · **Career Progression** · **Award winning** · **Free Parking** · My client is recruiting for a secretary to assist in an expanding department. In return, this position will offer a great career progression route ...
-
Medical Secretary
4 days ago
Venn Group Manchester, United KingdomMedical Secretary · Venn Group are currently partnered with a large healthcare organisation in the Wigan area who urgently require an interim fulltime Medical Secretary · The key role responsibilities are: · - Providing general admin duties, filing, photo copying and printing · - ...
Secretary - Manchester, United Kingdom - Lewis Silkin
Description
Term: Permanent Working hours: Full-time Reports to: Secretarial Coordinator Department: Employment Location: Manchester The firm Lewis Silkin works with leading businesses to protect and enhance their most important assets - their ideas, their people, their brand and their future. We call it: Ideas. People. Possibilities.
With offices in London, Oxford, Manchester, Leeds, Cardiff, Belfast, Dublin and Hong Kong, we are recognised by clients and industry alike as being distinct for our unique culture, market-leading practice areas, sector focused approach and for providing solutions to complex, multijurisdictional business challenges, with a pragmatic and human touch. We have two things at our core: people — both ours and our clients'— and a focus on creative, tech and innovative businesses.
Our culture is encapsulated by an ethos of bravery and kindness, guided by our values of Integrity, Clarity, Unity and Excellence (our 'I-CUE'). We aim to provide a supportive environment for our people, clients and wider community and embrace diversity & inclusion, ensuring people are able to bring their full selves to work.
The Employment, Immigration and Reward Division is one of the leading employment law practices in the UK and consistently top ranked by independent legal directories, we have more recognised experts in employment than any other UK firm. With over 150 lawyers, Lewis Silkin's employment and immigration team offers an unrivalled service supporting clients, including many of the worlds leading businesses, on their HR, employment and immigration law needs domestically and internationally.
The work of the team as a whole is a mix of contentious and non-contentious matters, for a wide range of clients. The lawyers undertake a significant amount of business development and knowledge-sharing including giving seminars, training the team and creating content for various channels and publications. There is a significant international element to the Division's work, largely on account of its membership of the Ius Laboris international alliance of employment lawyers.
ResponsibilitiesProviding first class support to allocated Partners and Associates within the Employment, Immigration and Reward division. Acting as their 'ambassador' both within the firm and externally, being the first point of contact for clients and colleagues. Producing accurate and timely legal documentation and correspondence as required alongside handling administrative duties on behalf of allocated Partners and Associates.
Key duties and responsibilities
Candidate profile
The successful candidate will be experienced in working at a high secretarial level and have a good understanding of how a law firm operates. They must have a professional manner and first-class communication skills. They must be highly organised with excellent administration skills. They will be able to demonstrate a pro-active approach to their work and be able to work on their own initiative, being confident in their own judgement. They must enjoy working in an involved team environment. They will need to have a flexible nature and a co-operative and willing attitude.
Specialist experience
Abilities and desired qualities
IT skills required
Educational and professional qualifications required
At Lewis Silkin our ethos is simple. We strive to do the best for our clients, our people and the communities in which we operate. We recognise that an inclusive workplace allows for all kinds of ideas and thoughts, a variety of points of view that can trigger discussions or deliver innovative results, and a wide range of versatile skills and expertise. We are proud of the diversity within Lewis Silkin and of our culture that allows people to be themselves at work, ensuring we provide the best possible service to our clients. We are committed to finding the right person for this role and are open to discussing flexible working patterns and office location.
