Contract Administrator - London, United Kingdom - NG Bailey Facilities Services

NG Bailey Facilities Services

Verified Company

London, United Kingdom

1 week ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

NG Bailey Facilities Services are currently recruiting for a Full Time Contract Administrator to join our to work on site in Liverpool Street, London.

The Contract Administrator will work 40 hours per week. This role is based full time on site in Liverpool Street.

The role of the Contract Administrator is to provide contract administration support to the operational team, to meet contract, business objectives and targets.

Previous experience of working with a recognised CAFM system i.e. Maximo and working in the Facilities Services environment is desirable but not essential.

Responsibilities:

You will:

Purchase Orders: produce and send purchase orders as directed by management team
Financ

e:
Assist with any invoice queries

Minute taking of variously monthly internal meetings
Subcontractor Management: liaise with subcontractors for routine attendance on site, chase for schedule dates and job reports.
Administration: collate and file all specialist subcontractor reports and certification, and undertake all other administrative tasks as required by contract management team
Quotations: preparation and submission of quotations, and maintain record of all quoted works
Assist with the preparation of routine monthly reports and adhoc reports as required
Maintain the Site Inspections Planner and clients Statutory Compliance database
Build strong working relationships with the client by providing a high level of customer service

Requirements:

You will have:

Be able to demonstrate previous experience within a contract administration role but not essential
Must have excellent literacy and numeracy skills, with an attention to detail
Previous experience of working with a recognised CAFM system (i

e:
Maximo) is desirable but not essential

Able to demonstrate previous financial responsibility, to include invoicing, purchase orders, supplier queries etc.
Excellent communications skills, both written and verbal, with good customer awareness skills
Be computer literate with the ability to use standard MS Office packages such as Word, Excel and Outlook
Qualifications in Mathematics and English Language (GCSE Grade C or above or equivalent)

About Us
We are one of the leading independent engineering and services businesses in the UK.

Founded in 1921, with a turnover of £500m and 3000 employees, we are proud of our history of developing great people through our investment in training.

You will be working as part of a team, we're committed to creating a culture where we treat each other fairly and with respect, recognising everyone as an individual

Progression is something we value and we'll make sure that when you join us you have a clearly defined development path, supported by regular reviews, training and ongoing support to enable you to be the best you can be.