Operations Coordinator - Chessington, United Kingdom - Aztec Event Services

Aztec Event Services

Verified Company

Chessington, United Kingdom

1 week ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Founded in 1989, Aztec has established an enviable reputation in live events, providing technical production and creative services to all types of indoor events.

We are an international business with operations in both the UK, serving events in northern Europe, and in Spain serving events in southern Europe.

We really "get" technology and use that knowledge not only to enhance the Client experience but to continually review and improve every aspect of our business.

We believe in our people and give them the freedom to make informed decisions. Social and environmental responsibility is ingrained into our mindset and underpins everything we do.

Job Purpose
Ensuring every job has the appropriate resource is a critical aspect of this role.

The Operations Coordinator must ensure the quantity, quality and appropriate skill sets are sourced in order to guarantee every aspect of a job is delivered in an excellent manner.

Ultimately, success will be judged by our ability to deliver events to a consistently high standard.

Along with working closely with Aztec's technical team, establishing and building freelancer relationships will be an essential part of the Operation Coordinator's role.

Responsibilities

You will contribute to the day to day planning of Aztec's field operations
You will manage technician scheduling by reviewing upcoming events and employee holidays
You will review and order additional technical resources to fulfil job requirements
You will provide technicians, freelancers and crew with necessary information to carry out jobs
You will maintain Aztec's database of freelancers
You will administer freelancer purchase orders and send out show schedules to technical teams
After each event you will produce a written report for future reference with particular emphasis on any issues or areas for improvement
On a more strategic level, you will work with senior management and other colleagues to find new and better ways of working smarter and more efficiently

About you

The ability to develop relationships with Aztec's field teams and freelancers
Very strong admin skills with a keen eye for detail
Some audiovisual knowledge would be useful, although not essential
Exceptional written and verbal communications
First class interpersonal skills and the ability to negotiate
A good level of numeracy
Very good allround enduser IT skills

If the above sounds like you, then we would love to hear from you

The business mainly provides services to trade exhibitions which generally take place on weekdays.

There is a degree of flexibility regarding working hours, as well as an understanding that this is not a 9-5 job.

In terms of work location, the nature of this role requires a high degree of collaboration with colleagues in different departments so it will be performed exclusively in the office.

There will be little opportunity for working from home.

Benefits include private medical insurance, season ticket loans & free railcard, flexible working hours, development and training, Bike2Work scheme and contributory pension scheme.

"Diversity is the art of thinking independently together." Malcom Forbes

Job Types:
Full-time, Permanent

Salary:
Up to £25,000.00 per year

Benefits: