No further applications will be accepted for this offer, we have other related job offers that you can find below.

Sales & Project Administrator - Abingdon, United Kingdom - Evotec

Evotec

Verified Company

Abingdon, United Kingdom

1 month ago

Posted by:

Tom O´Connor

beBee Recruiter

We are currently recruiting for a Sales & Project Administrator to join the Finance team here in Abingdon.

Key responsibilities will include:

Reviewing new contracts for project set up and customer invoicing
Raise and issue invoices and credit notes to customers through various Evotec entities
Proactively manage monthly invoicing
Work closely with Sales and Project Coordinator and project managers and respond in timely manner to any requests that they have
Run the monthly timesheet reconciliation process
Work to tight deadlines in closing sales at month end
Collate monthly/quarterly items for recharge
Monitor Intercompany transactions with other Evotec entities
Manage project completion and keep project information up to date
Deal with customer queries regarding payments and outstanding invoices in a professional and timely manner
Review aged debtors, chase for overdue payments and escalate issues as required
Prepare documentation for yearly audit where applicable and assist auditors with queries
Work closely with all finance teams, Group Controlling and Sales Order Book Administrators and provide support with monthend reconciliations
Assist Finance Analyst with maintaining and updating the sales order book for the group.
Monitor time booked on projects and compare against contracts on a monthly basis
Ensure customer master data on ERP system is up to date
Due to tight monthend deadlines, you may have to work flexibly during month end.

Other:

Conform with and abide by all regulatory guidance and internal policies & procedures.
Document policies, procedures and workflow for assigned areas of responsibility.
Contribute to department and organisation special projects as required.
Continuously strive to develop personal role in the organisation to maximise benefit brought to the Finance function in general

Education & Experience:

Knowledge, Skills & Abilities

Accurate, reliable, highlyorganised, selfmotivated. Service minded and problemsolving oriented.
Strong interpersonal negotiation and intercultural communication skills, and a team player. This role requires someone who can juggle multiple tasks in an organised and effective way.
Strong, collaborative and balanced personality
Ability to work independently and as part of a team and take on new tasks.
Ability to work under pressure and to tight timelines and to act on own initiative.
Ability to work effectively with staff in different departments and locations.

Associate Scientist