Gallery Administrator - London, United Kingdom - Val Wade Recruitment

Val Wade Recruitment

Verified Company

London, United Kingdom

1 week ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Gallery Administrator, London, temp role, £13.00p/h plus holiday pay

Our client, a renowned arts organisation, requires an Administrator to start in asap.

This is a temporary position which is expected to last until the end of January, and is within the Educational Department.

Main duties of this Administrator role are:

Recording all expenditure through logs, chasing and processing invoices, verifying card transactions and approving invoices using financial software, reconciling management reports each month, writing contracts and setting up new suppliers
Act as first point of contact for queries
Schedule team meetings, booking meeting rooms, arranging AV, and taking, circulating and filing minutes at meetings
Collate audience figure data, insights and documentation relating to teams' programmes and projects for internal evaluation and external funder reports
Update and maintain teams' planner spreadsheets and support communication of teams' activity by contributing to dept. activity planners and key comms documents
Liaise with colleagues to align and share admin and operational processes
Undertake general admin and record keeping
Organise and minute key meetings and team meetings
Circulate agendas for meetings in advance
Ensure minutes are archived appropriately
Booking meeting rooms and catering as and when required
Maintain office systems and equipment
Collate information for regular Departmental Reports
Provide general and flexible administration support and assistance as required

Skills and experience

Excellent administrative and organisational skills
Solid experience in a similar role within a gallery or museum
Ability to work well under pressure and complete multitasks to meeting deadlines
Strong attention to detail
Effective writing skills
Understanding of the principles of equality, diversity and inclusion
A team player, contributing positively to team goals with a proactive, flexible and collaborative approach
Proven experience in a range of administrative and financial duties within a busy office environment
Excellent numerical skills and experience keeping records and following financial processes
Very well organised with good prioritising/multitasking skills, and ability to remain calm during busier periods
Excellent interpersonal and verbal communication skills, with the ability to convey information clearly in a way that is accessible to a diverse range of people.
Excellent IT skills, in particular MS Word, MS Outlook, Excel and PowerPoint as well as accurate keyboard, word processing and spreadsheet skills.
Interest in supporting young people to access and engage with art and culture.
A flexible, adaptable and willing approach to work to respond to varying priorities

**Val Wade Recruitment are actively looking for applicants from underrepresented communities, and pride ourselves as an equal opportunities' employer and agency.