Personal Assistant to Chief Financial Officer - London, United Kingdom - Lewisham and Greenwich NHS Trust

Lewisham and Greenwich NHS Trust

Verified Company

London, United Kingdom

1 week ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

This is a role for a highly organised and committed personal assistant who will provide support to the Chief Financial Officer.

The postholder will need to be a team player, with strong communication skills and be able to undertake extensive diary management

To provide full secretarial and administrative support to the CFO & DDOF

To provide office management support contributing to the smooth running of the Finance offices

Providing pre agreed temporary cover for other Corporate Directors' Personal Assistants.

To provide a comprehensive secretarial and administrative support function to the Chief Financial Officer including taking minutes at regular meetings.

To manage the diary of the Chief Financial Officer, dealing confidently with staff at all levels both internally and externally using independent judgement to make necessary revisions

To provide cover for secretarial/administrative duties as necessary during absences and at times of pressure.

To work autonomously, prioritising own workload, deciding when necessary to refer to the Strategic Business Manager

Lewisham and Greenwich NHS Trust is a community focused provider of local and acute care, providing high quality services to over one million people living across the London boroughs of Lewisham, Greenwich and Bexley.

With a turnover of around £700 million, we provide services at Queen Elizabeth Hospital in Woolwich, University Hospital Lewisham and a range of community settings in Lewisham.

We also provide some services at Queen Mary's Hospital in Sidcup.

As an organisation, we've made significant improvements for patients and staff in the last two and-a-half years.

This is reflected in our most recent Care Quality Commission (CQC) inspection (from February 2020), which found improvements across the organisation and gave us an improved rating of "Good" in the Well-Led and Effective domains, in addition to the rating of "Good" that we had already achieved in the Caring domain.

Our staff culture change programme has been key to the Trust's improvement journey, as we've stabilised our workforce by reducing vacancy rates and improving staff retention.

We've also significantly increased the representation of minority ethnic leaders across our clinical and corporate teams.

To always represent the Chief Financial Officer in a professional manner

To undertake delegated projects or assignments and prepare reports arising from these

On behalf of the director, carry out research/fact finding work to inform current issues/projects.

Budgeting authority up to £5,000.

Sign off of travel claims up to £50.00.

To complete all Manpower Returns as appropriate

To update the Intranet with Trust reports

To occasionally deal with difficult patients when seeking or asking for information regarding complaint letters or appointment letters together with verbal complaints.

Responsible for monitoring stock levels, ordering and maintaining office supplies/equipment, placing Requisitions orders on SBS receipting them and making payments when appropriate

Responsible for logging serious and red incident reports ensuring the documents are signed in a timely manner.

Dealing with any issues that arise in the absence of the Chief Financial Officer, filtering what's based on importance.

Responsible for organising interviews, induction, ID and Login details for new members of staff.

To provide general technical support and advice to colleagues on software packages.

To deal with staffing requirements and ensuring that staff attend mandatory training

Assist the Chief Financial Officer in the recruitment of staff, providing information on their behalf and liaising with the recruitment providers making sure that timetables and schedules for interviews are properly organised.

Placing orders on SBS system for setting monthly payments for Consultants/staff employed on temporary/interim basis