- Maintain a strict sense of professional ethics, ensuring confidentiality, privacy and abiding by Company policy.
- Manage and co-ordinate diaries, calendars and communications with internal and external contacts. Assist with appropriate planning to ensure optimum time utilisation and all routine requirements are met.
- Ensure Policies and Processes are met as part of document sign off and in line with company procedures.
- Manage and co-ordinate meeting schedules, distribution of agendas, recording and distribution of Minutes for Meetings.
- Collate and format a variety of documents, presentations and reports in a fast and accurate manner.
- Maintain central file of all strategy, contracts and other legal documents relating to GKA.
- Provide assistance to and mentor other HQ/GKA support staff.
- Prepare, co-ordinate and submit for approval of expense claims adhering to company policy and ensuring the timely submission.
- Manage effective and appropriate filing/retention systems.
- Design and establish systems for a range of administrative and technical tasks within the department.
- To manage the collation of the monthly reporting document to for the Global Leadership Team meetings.
- To coordinate information from the teams and produce presentations for project reviews.
- Globally supports the execution of the GKA development plans and strategy presentations
- Managing client contact via e-mail, telephone and when required, in person in order to action and follow-up requests for Top to Top meetings, Annual reviews and other necessary events or information gathering
- Work closely with the GAD's and GKA customer teams to ensure flawless execution on projects and to ensure commercialisation of plans are in line with SVP requirements.
- Prepare and co-ordinate the Careers at Symrise platform cycle
- Management of the SVP Diary and Travel arrangements
- GKA CRM management
- Ability to build close working relationships with Execs and understand/work with the culture and matrix of the Symrise organisation
- A self-manager with 'can do' attitude
- Ability to maintain strictest confidentiality and discretion.
- Highly developed communication skills, written and oral.
- Ability to work under pressure, prioritise and meet deadlines.
- Ability to work independently and accurately.
- Excellent inter-personal skills.
- Ability to be a positive role model throughout the GKA team and Organisation.
- Willingness to take on a variety of tasks and demonstrate a flexible approach in assisting others when required.
- An awareness of flavour / Global business terminology.
- Attention to detail.
- Highly developed organisational skills.
- Excellent communication skills and the ability to convey information clearly and concisely
- Proven ability to work diplomatically with clients
- Good organisation skills and the ability to plan workload to achieve tight deadlines
- The flexibility and ability to work under pressure within a team environment
- Ability to use own initiative, as well as be part of a team
- Team Work
- Presentations Skills
- Communication Skills
- Organisation
- Initiative
- Strategic thinking
- Co-operative (Team Player)
- Self-Motivated
- Problem Solver
- Assertive
- Self-Starter
- Focussed
- Confident
- Communicate
- Creative
- English language (fluent), both French and German (preferable)
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Project Manager and Executive Assistant to Senior Vice President Global Key Accounts Food and Beverage - Marlow, United Kingdom - Symrise
1 week ago
Description
About Us
Symrise is a global supplier of fragrances, flavors, food, nutrition, and cosmetic ingredients. Its clients include manufacturers of perfumes, cosmetics, food and beverages, pharmaceuticals and producers of nutritional supplements and pet food.
Its sales of € 4.6 billion in the 2022 fiscal year make Symrise a leading global provider. Headquartered in Holzminden, Germany, the Group is represented by more than 100 locations in Europe, Africa, the Middle East, Asia, the United States and Latin America.
Symrise works with its clients to develop new ideas and market-ready concepts for products that form an integral part of everyday life. Economic success and corporate responsibility are inextricably linked as part of this process.
Symrise – always inspiring more...
Your Role
To provide high quality, efficient, confidential executive assistance/administrative support to the Senior Vice President Global Accounts Food and Beverage (Flavour and Nutrition). In addition to manage Global Key Account projects as required.
Main Duties :
Skills Required :
About You
Our Offer
Become part of our open and transparent culture. It will give you the opportunity to flourish and to develop inspiring experiences that contribute to the health and well-being of consumers in 160 countries around the world. Putting our employees in the focus fuels our strong company growth above market rates and makes us an excellent place to develop your career.
Come join us and embark on a fascinating journey with Symrise.
This is a 12 Month Fixed Term Contract
If you feel that you fit the above criteria, then please apply by using our online application system. Your application will be treated confidentially.
