Personal Assistant - London, United Kingdom - March Recruitment

March Recruitment
March Recruitment
Verified Company
London, United Kingdom

1 week ago

Tom O´Connor

Posted by:

Tom O´Connor

beBee Recruiter
Description
Personal Assistant
Location - Remote working with 2 days of the week in Kings Cross office (to be flexible on dates)
Salary - £30,000- £35,000 PA
Duration - Permanent Hours-37.5 hours working week Benefits

  • 27 days annual leave plus bank holidays, Health care cash plan, Matching pension up to 7% and Annual bonus


Summary of a Personal Assistant In this you will be supporting a Senior Leader, providing reciprocal cover for your fellow colleagues or deputise for the Senior Executive Assistant.

Responsibilities of a Personal Assistant

  • Gathering and collating information and distributing reports, key performance indicators and statistical information
  • Responsibility for screening and management of calls
  • Responsibility for diary and travel management ensuring that time is managed effectively
  • Administering the inbox of your senior lead(s) taking action, redistributing and/or liaising as appropriate
  • Supporting the reclaiming of out of pocket business expenses and assistance with credit card reconciliation
  • Planning and organising business events as required such as colleague conferences, award ceremonies, meetings and away days
  • Deadline management to ensure you and your senior lead(s) achieve all key deadlines
  • Maintain an effective filing and document control system
  • Coordinate the creation and production of board reports, management meeting reports and other ad hoc reports as required
  • Take and/or coordinate the production of accurate minutes and action trackers/lists when required, circulate in a timely manner and produce agenda's for meetings
  • Become familiar with policies, procedures and relevant administrative systems e.g. finance, HR and where necessary
  • Undertake elements of financial administration such as raising purchase orders, collating invoices, and setting up new suppliers. Liaising with the finance team as appropriate support the timely authorisation of approvals
  • Commissioning the creation and delivery of internal and external business messaging and communications on behalf of your senior lead in collaboration with the communications team
  • Commissioning the creation and development of marketing materials required by the business
Key competencies of a Personal Assistant

  • PA or EA experience
  • Remaining calm under pressure
  • Digital (tech) prowess, able to navigate IT software, apps and online media
  • Prioritisation skills
  • Complete confidentiality, discretion and integrity
  • Strategic multitasking
  • Speed and decisiveness
  • Networking skills
  • A proactive selfstarter
  • Skilled document author, formatter and proof reader
  • Fluency in the Microsoft software package
  • Skilled in organising and facilitating meetings
Consultant

  • Charlie Shepherd

Job Types:
Full-time, Temporary contract, Permanent


Salary:
£30,000.00-£35,000.00 per year


Benefits:


  • Work from home

Schedule:

  • 8 hour shift
  • Holidays
  • Monday to Friday

Ability to commute/relocate:

  • LONDON: reliably commute or plan to relocate before starting work (required)

Application question(s):

  • PA or EA experience
  • Digital (tech) prowess, able to navigate IT software, apps and online media

Work Location:
Hybrid remote in LONDON
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