Administration Co-ordinator - Manchester, United Kingdom - Joseph Gleave & Son Ltd

Joseph Gleave & Son Ltd

Verified Company

Manchester, United Kingdom

1 week ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Administration Co-ordinator (Fixed Term Contract, 11months)

Stretford, Manchester.

Office based. Monday - Friday, 08:30 - 17:00

As an Administration Coordinator, you will be responsible for administrative tasks across business departments, including but not limited to Accounts, Operations and Commercial.

This is an exciting opportunity to join an established industrial supplies specialist which provides a diverse product range including Adhesive, Tapes, Sealants, PPE, Tools, Paints and Hygiene supplies to blue-chip organisations.

Key Responsibilities:

Update and resolve customer and supplier issues to ensure prompt payment
Review, monitor and maintain customer and supplier databases input purchase invoices, set up new supplier accounts, file supplier invoices and credit notes
Produce and issue monthly customer statements and other documentation as required
Record monies received and paid in Cash Book and update systems
Process and pay company personal expense claims
Undertake general checks and balances
Prepare daily banking & reconciliation of bank accounts
Manage international payments received and payable
Maintain accurate fiscal records
Assist in any other financial matters to meet business requirements
General administrative duties
Placing purchase orders as required and chasing suppliers for confirmations
Updating the ERP system with latest expected delivery dates for Purchase Orders
Processing customer Sales Orders and providing regular order updates as requested
Sending request for quotations to suppliers to obtain up to date commercial information
Manage the Company Waste Matrix and packaging to ensure compliance to Duty of Care legislation
Provide continuous performance and improvements throughout the systems and accounts process

Role Requirements:

Skills and Knowledge

Proficient in the use of Microsoft Office packages
Finance experience

Qualifications

Finance qualification or equivalent, desirable (not essential)

Attributes

Excellent time management
Ability to plan and prioritise workload
Ability to work under pressure to meet deadlines
Selfmotivated, confident and able to work with mínimal supervision, individually and as part of a team
Ability to produce accurate, wellpresented and considered work, on time
Ability to maintain confidentiality
Strong verbal and non

- verbal communication skills - ability to communicate at all levels

Excellent numeracy and literacy skills
Engaging telephone manner
Polite and engaging disposition / character

Benefits:

25 days holiday plus bank holidays
Contributory pension scheme
Flexitime scheme the ability to bank time and use as flexible annual leave.
Free onsite parking

Please note:
Gleave is an equal opportunities employer, for full details of our Equal Opportunities Policy please contact us.

Job Types:
Full-time, Fixed term contract

Contract length: 11 months

Salary:
£22,000.00-£25,000.00 per year

Benefits:

Company pension
Onsite parking

Schedule:

Monday to Friday

COVID-19 considerations:
Gleave provides industrial supplies including PPE to the Defence, Utilities and Telecoms sectors, remaining open and fully operational throughout COVID, updated health and safety measures are in place in our Head Office and Distribution Centres

Ability to commute/relocate: