Site Administrator - Peterborough, United Kingdom - Farrans Construction

Farrans Construction

Verified Company

Peterborough, United Kingdom

1 week ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Site Administrator
(Job Number: 00469)

About Farrans
Farrans is a leading building and civil engineering contractor with over 80 years of experience delivering world class projects. With over 45 active site locations, we have offices in Belfast, Monaghan, London, Cambridge, Leeds, and Edinburgh.

We are part of the CRH Group, with sister companies such as Tarmac and Northstone Materials under the same group.

We employee over 550 people across the United Kingdom & ROI.

Making a positive difference to the communities in which we operate is our passion and we place social responsibility at the heart of every scheme.

We build, we transform, and we connect. Our people are at the core of everything we do. Our culture is one which fuels innovation, transparency and inclusivity.

We are looking to recruit an Administrator for our SPA project based at our site in Rede to support the project in various departments.

You will need to be able to organise your workload, filing methods and work in a clear and logical manner, following process and procedure.

You must be able to meet deadlines without compromising on quality and work on your own initiative whilst working in a team environment.

You must be able to demonstrate enthusiasm to learn new experiences and skills and be supportive of and part of a hard-working team and as part of this team, you must have the ability to quickly build strong working relationships with people at all levels.

You must also demonstrate the confidence to use their communication skills to ask questions to seek and clarify information.

Reception
Main point of contact for all visitors to site / Front of House.

Duties include;

Look after any visitors on site making sure they have signed in and out and have the correct PPE etc.
Carry out general office duties including photocopying, distributing documents, distributing incoming and outgoing mail and deliveries as required.
Take responsibility of Petty Cash.
Organise and book meeting rooms and conference calls.

Site
Main contact for all site related admin.

Duties include;

Manage stock levels and order office supplies, PPE equipment and consumables for the site.
Attending and minuting meetings.
Manage delivery dockets / notes / LPOs and official purchase orders.
Preparation and submission of monthly reports.
Keep project organogram up to date.
Keep project contact details up to date.
Organise travel, meetings and other clientfacing activities.
Manage site facilities.

Document Control
***_Support the Document Controller on the project._

You will be working with the Document Controller and Site Admin Team to assist in coordinating all activities related to the document control procedure (RAMS & Permits), including technical documents, drawings, and commercial communications.

Duties include;

Ensure all approved documents and drawings are given to the appropriate staff, subcontractors and suppliers when required.
Assist inputting document data in various systems, ensuring information is accurate and up to date and maintain the internal document control system.
Organise, file, update and archive documents, following data protection guidelines and in conjunction with existing procedures.

Community Benefits Team

Support the Community Benefits Coordinator / Partner delivering Social Values for the project._
Liaise with stakeholders to deliver local training initiatives.
Liaise with local council, employment partners and HR department in sourcing entry level roles for long term unemployed in the local community.
Produce communication and social value delivery progress reports.
Support the supply chain in the provision of data for local spend and employment.
Arrange and coordinate marketing activities and project notifications.
Coordinate CCS audits.
Any other tasks as requested by the Community Benefits Coordinator / Partner.

Commercial

Support the Commercial department on the project._

Duties include;

Management of PPE register and populate charge sheets.
Ensuring weekly plant hire sheets are complete by site team and issued.
Manage physical copies of all PO's / Subcontract orders as placed and store in secure cabinet in site for site team to access and review as required.
Collection and administration of LPO's.
Reviewing, checking and circulating ROSOS sheets.
Assisting with labour invoicing / timesheets.

Health and Safety