Administrator - Hemel Hempstead, United Kingdom - Ashendon Recruitment

Ashendon Recruitment

Verified Company

Hemel Hempstead, United Kingdom

1 hour ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Overview:

Office Management:

Create a welcoming atmosphere for visitors and clients by greeting them professionally and aiding as needed.
Ensure meeting rooms, common areas, and other facilities are clean, organised, and properly maintained.
Monitor office supplies and place orders when necessary, ensuring an adequate stock is maintained.
Ensure that kitchen and toilets facilities are kept clean.

Reception Duties:

Direct enquiries to the appropriate person or department, ensuring efficient resolution of client concerns.
Provide information to clients and visitors about office services, facilities, and rental options.
Handle incoming and outgoing mail, packages, and deliveries, ensuring proper distribution.
Assist with evening bookings where necessary, greeting clients and offering refreshments where required.

Office Bookings:

Manage the booking process for office space rentals, meeting rooms, and other facilities.
Maintain an uptodate calendar of bookings and ensure all reservations are accurately recorded.
Coordinate with clients to confirm booking details, including room setup requirements, catering, and other additional services.
Ensure timely invoicing and followup on outstanding payments related to office bookings.

Client Administration:

Assist with general client administrative tasks such as data entry, document preparation, and record keeping.
Maintain and update client information in the database, ensuring accuracy and confidentiality.
Prepare and distribute reports and other documentation as required.
Support the management team with special projects and ad hoc administrative duties.

Opening and Closing Duties:

Open the premises when required.
Secure the premises at the end of the day by ensuring all doors and windows are locked, alarms are activated, and lights are turned off.
Conduct routine security checks to ensure the safety and integrity of the facility.
Assist with ensuring compliance with health and safety regulations within the office.

If you would like to join this dynamic team and contribute to the success of the business centre by providing exceptional reception and administrative support, please apply.

We value diversity and always appoint on merit.

Job Types:
Part-time, Temp to perm

Pay:
£12.50-£13.00 per hour

Expected hours:
per week

Benefits: