Academy Secretary - Isleworth, United Kingdom - Brentford Football Club

Brentford Football Club
Brentford Football Club
Verified Company
Isleworth, United Kingdom

1 week ago

Tom O´Connor

Posted by:

Tom O´Connor

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Description

Job Title:
Academy Secretary

Department:
Football

Reporting:
Club Secretary & Academy Operations Manager

Location:
Training Ground - Jersey Road

Salary:
Competitive

Closing date:
Friday 23 February 2024
Brentford FC is a bit different to other Premier League football clubs.

We put our fans first, we are a true community club and while we are financially sustainable, we are not afraid to take calculated risks.

We take huge pride in our environment and culture within the Club which focuses on development, inclusion and not being afraid to think differently.


Being progressive, humble and respectful while sticking together as one team across the Club guides how we work and the decisions we make each day.


We also firmly believe that a diverse workforce is a better workforce which will help us develop ideas, solve problems and ultimately grow Brentford FC.

We play in a brand-new stadium, 15 minutes from Heathrow in vibrant west London.

We will never forget where we have come from, but we are excited about the future that lies ahead.

Come join us.


Inclusion Statement

Safeguarding Statement

The Role of the Academy Secretary

Main Accountabilities
Lead on the administrative duties for all Academy Development Phases


These tasks include:

  • Compliance & Regulations_
  • Point of contact between Club and League including submission of all required information
  • Ensure Academy compliance with all rules and regulations of the various football authorities and the timely completion of relevant documentation
  • Ensure that all contact with players complies with the Club's Safeguarding Policy and that any concerns are shared with the Safeguarding Team through appropriate channels.
  • To ensure all aspects of football rules, regulations and requirements are fully communicated to the Academy Management Team, the Academy Governance Committee and advise relevant personnel of the Club's obligations and responsibilities under the relevant regulations
  • Support Academy Operations Manager with all external audits, preparing documentation and briefing Heads of Department
  • Player Registration & Eligibility_
  • Facilitate the registration of all Academy players in accordance with YD rules including loans and triallists
  • To conform and monitor player eligibility
  • Administration of the annual player retain and release process
  • Matches_
  • Liaise with opposition clubs on the arrangements for both home and away matches
  • Manage the arrangements and reporting requirements relating to match officials and emergency services for all fixtures
  • Manage directors, scouts and visiting officials guestlists for matches at our Academy Stadium
  • On call for matches to ensure smooth matchday operations with the Academy Operations Manager
  • Supporting our Academy's Growth_
  • Embedding new administrative systems and processes for U9-U16 age groups
  • Admin support to Academy Director and the Academy Management Team
  • Attend as requested internal meetings, internal and external CPD events
  • Other adhoc duties as necessary to ensure smooth running of the Academy
  • Management of and dealing with a range of queries from other departments of the football club on a daily basis.

General Club Accountabilities
To ensure compliance with all relevant Club policies, including safeguarding, health and safety policies and with specific reference to the data regulations

To ensure compliance with the Club's Code of Conduct.

To ensure compliance with all relevant legal, regulatory, ethical and social requirements

To build and maintain good working relationships both internally and externally, maintaining a professional image at all times when representing Brentford FC

To keep confidential any information gained regarding the Club and its personnel

To maintain a flexible approach to work at all times


Key Internal Relationships

  • Academy Director
  • Academy Operations Manager
  • Academy Management Team
  • Head of Academy Recruitment
  • Club Secretary

Person Specification - Essential Personal Characteristics

  • Strong organisational, communication and planning skills
  • The ability to manage pressure and conflicting demands and prioritise tasks and workload; oral and written
  • Tact, discretion and respect for confidentiality
  • Eye for detail
  • Teamwork, excellent interpersonal skills & caring personality
  • Reliability and honesty
  • Project management skills
  • A pleasant, confident telephone manner
  • You should have an open mindset and be hungry to grow and develop

Person Specification - Desirable Characteristics

  • Good knowledge of Youth Development rules and regulations
  • Demonstrable experience in a similar role.
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