Personal Assistant - Bristol, United Kingdom - Office for Students

Office for Students

Verified Company

Bristol, United Kingdom

1 week ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Personal Assistant

Permanent

Bristol

£28,137 Plus generous civil service defined benefit pension

Closing Date 22nd January 2023

We are the independent regulator of higher education in England.

We aim to ensure that every student, whatever their background, has a fulfilling experience of higher education that enriches their lives and careers.

We also care about supporting and developing our staff, working together to achieve more than each of us can do alone.

We're looking for skilled, committed people who care about students and their experience of higher education.

Join us and you'll be part of an energetic, forward-looking organisation with high ambitions and big opportunities for our people.

Job Summary

The administrative resource unit (ARU) is a large team of professional administrators who provide a range of admin support across the organisation.

Although you will be based in one directorate, the ARU is a flexible resource, moving to meet business need and adding variety and skills to the day job.

Job Description:

The aim of the role 'Personal Assistant' is to provide proactive, high quality and effective support to senior manager/Director.

Key responsibilities include; ensuring that the senior manager/Director can carry out their own roles as effectively as possible; solving day to day problems and contributing to continuous improvement of their area of work; making decisions on diaries without reference to manager; performing initial research to assist manager responding to stakeholders; and taking forward improvements to organisational processes as appropriate.

The role requires effective communication with stakeholders to effectively deliver the responsibilities of the administrative function.

The key person attributes to fulfil this role are:

strong written and verbal communications skills

- discretion
- attention to detail and organisational skills
- flexibility and team-working
- knowledge of relevant software and word-processing programmes.

About you

The Office for Students culture is based on the values and competencies of Ambition, Diversity, Learning and Openness. The behaviours we demonstrate when we do our job is as important as getting the job done.

Ambition seeing the bigger picture, making effective decision, delivering at pace
Diversity inclusive leadership, interact respectfully, value differences, give access to opportunity
Learning developing self and others, challenging and improving, managing a quality service

Openness

Communicating and influencing, collaborating and partnering,inclusive leadership

Knowledge and Learning

Actively takes responsibility for finding out information
Takes responsibility to obtain, develop, organise and share knowledge and information that may be of use to others, ensuring it is accurate and up to date

Planning

Plans and prioritises tasks successfully, taking account of others' needs as well as own
Takes account of foreseeable risks
Resolves competing priorities within resources available, in the light of others' priorities and work life balance

Communications

Manages own time to allow opportunities for effective communication with others Communicates to all parties in a way which creates a positive impression of the OfS
Speech is clear, concise, of appropriate complexity and tailored to the audience. Content of speech is accurate
Writing is clear, concise, of appropriate complexity and tailored to the audience(s). It follows house style and uses correct grammar. The content of writing is accurate

Relationships

Aware of how one prefers to relate to others and where necessary, adapts personal style to achieve best results
Takes into account others' perspectives
Negotiates optimum outcomes and secures understanding from those with whom one may not agree.

Working for us

The OfS regulates the higher education sector on behalf of all students.

We value diversity and the wealth of perspectives, experience and ideas that it brings to our work, and we strive to embed equality of opportunity in everything we do.

Interviews:
Wednesday 1 and Thursday 2 February 2023