- Salary from £30,000 to £38,000 depending on experience
- Performance bonuses and Profit Sharing scheme.
- Corporate Social Responsibility programs.
- Company incentives and events including trips abroad (Marbella, Vegas, Ibiza).
- Excellent career progression opportunities.
- Starbucks card & Love2Shop vouchers.
- Refer-a-friend scheme.
- Discounted broadband and mobile SIM plans.
- Generous annual leave package, plus your birthday off each year.
- Manage the Managing Director's personal and work calendar, including scheduling meetings, appointments, and travel arrangements to ensure optimal use of their time.
- Handle incoming calls and emails, respond appropriately, and ensure all communications are directed to the relevant department when necessary.
- Providing administrative and clerical support.
- Manage expense reports.
- Prepare, organise, and maintain documents and reports for meetings and presentations.
- Attend meetings, take minutes, and follow up on tasks outstanding.
- Organise and coordinate internal and external events.
- Assist in preparing agendas.
- Coordinate with various departments to ensure timely completion of tasks and projects.
- Build and maintain strong relationships with key stakeholders.
- Represent the Managing Director when necessary.
- Monitor project timelines and milestones, providing regular updates.
- Assist in conducting research and gathering data to support decision-making processes.
- Handle sensitive information with the utmost confidentiality and discretion.
- Maintain strict confidentiality of all communications and documents.
- Hold weekly meetings with directors to ensure the progress on outstanding actions and identify any conflicts or further actions required.
- Be able to make low level decisions on behalf of the directors where appropriate.
- Continuously seek opportunities to streamline processes and improve efficiency.
- Perform ad hoc tasks as assigned by the Managing Director.
- Upholding and promoting the vision, values and culture for internal and external members.
- Proven experience in an Executive Assistant, Personal Assistant or similar position.
- The ideal candidate will have over 3 years of experience in EA, PA or similar role.
- Exceptional organisational and time-management skills.
- strong verbal and written communication abilities.
- ability to handle confidential information with discretion.
- Highly professional, with a proactive mindset and the ability to remain calm under pressure.
- Must be a resourceful problem-solver and a dedicated team player.
- Projecting a welcoming and approachable demeanour that encourages open communication, collaboration, and engagement with others.
- maintain a strong sense of assertiveness and confidence while also being respectful and diplomatic in interactions.
- Having a strong sense of self-assurance and confidence in one's abilities, decisions, and actions.
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Executive Assistant - Southampton, United Kingdom - Zappie Communications Ltd
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Description
Job Description
About Us:
At Zappie, we're not just a telecoms company; we're a rapidly growing startup revolutionising the communication landscape in the UK. Join us on this exciting journey where innovation, growth, and a vibrant work culture are at the heart of what we do. We are looking for motivated, like-minded people who excel in a target driven environment to join our team as an Executive Assistant.
As the Executive Assistant to the managing director, you will play a crucial role in supporting our leadership to streamline operations, manage schedules, and enhance productivity. This position requires a highly organised, trustworthy, and dynamic professional who is capable of managing multiple tasks, along with a proactive approach to handling the managing directors demanding schedule and priorities. The ideal candidate will thrive in a fast-paced environment, maintain confidentiality at all times and serve as a strategic partner in day-to-day work duties.
Perks at Zappie:
Responsibilities:
Requirements :
If you're passionate, driven and ready to make an impact and want to be apart of the fastest-growing telecommunications company in the uk then apply now
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