Administrative Assistant - Derby, United Kingdom - Derby Moor Spencer Academy

Derby Moor Spencer Academy

Verified Company

Derby, United Kingdom

5 days ago

Posted by:

Tom O´Connor

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Description

Post Title:
Administrative Assistant & Receptionist

Location:
Derby Moor Spencer Academy

Salary/Pay Range:
NJC- NJC6

Hours of work:
Full Time, 37 hour per week, Term Time only Plus two weeks

Reporting to:
Office Manager

Purpose of Role

To provide administrative support as part of the Student Services team and be the first point of contact for the school for enquiries.
To welcome visitors, referring them to the appropriate member of staff and answering questions related to the school.

An Administrative Assistant / Receptionist should also attend the following meetings:

All whole school staff meetings
Faculty Team Meetings, and any other meetings as appropriate
New Staff Induction and additional training thereafter as required

Nature and Scope
The post holder will be expected to use all Trust standard computer hardware and software packages where appropriate.

Main Duties and Responsibilities:

Part One:
Wider professional responsibilities

To make a positive contribution to the wider life and ethos of the school
To develop effective professional relationships with colleagues, knowing how and when to draw on advice and specialist support
To contribute to school Quality Assurance processes, Self-Evaluation and School Improvement Planning
To be part of the cover / buddy rota for Support Staff
To be part of the cover / buddy rota for First Aid provision (training will be provided)

Part Two:
Administrative Assistant

Attendance Administration

To carry out administration for students signing in and out of school
To monitor attendance and contact parents in connection with unexplained absences
To carry out administration ensuring registers are completed and up to date
To carry out the administration for absence requests, lates, exclusions and other communications
To maintain all relevant records and complete all relevant filing

Clerical Support

To provide clerical support for:
Student Achievement & Behaviour
Awards & Open Evenings
Induction & Transition Days & Evenings
Review Days
To organise refreshments for meetings and replenish refreshments in conference room / LH0
To manage SOC requests
To provide clerical and administrative support as required
To check and process student records
To maintain relevant records and complete all filing
To deal with general enquiries from staff, students and parents
To label/relabel pigeon holes as required
To complete other duties as reasonably required by line manager

Part Three:
Receptionist

To manage the school's main telephone system
To operate main reception doors/barriers and 'No entry Sign' as directed by SLT
To be the school's first point of contact with all visitors and callers, responding appropriately to all requests and queries
To liaise with External Agencies and other official departments as directed
To arrange for students to be taken out of classes for SLT requirements and parent requests
To book and cancel appointments as necessary
To carry out administrative typing as directed
To sign for post and deliveries as required
To maintain all relevant reception records
To meet and greet visitors to the school
To book Medical appointments for the school nurse and inform students, Year Managers and Student Services of the appointments
To use the radio/PA system as directed by SLT
To monitor signing in and out for staff/visitors/mini bus keys/ hall projector/seat controller

Part Four:
Other duties

To be part of the cover rota for Support Staff
To distribute external and internal mail as required

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First Aid Cover will be required (Training will be provided)

Personal and Professional Conduct:

An Administrative Assistant / Receptionist is expected to demonstrate consistently high standards of personal and professional conduct. The following statements define the behaviour and attitudes which set the required standard for conduct throughout their career.
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Administrative Assistant / Receptionists uphold public trust in the profession and maintain high standards of ethics and behaviour, within and outside school, by:

treating students with dignity, building relationships rooted in mutual respect, and at all times observing proper boundaries appropriate to their professional position.

- having regard for the need to safeguard students' well-being, in accordance with statutory provisions
- showing tolerance of and respect for the rights of others
- not undermining fundamental British values, including democracy, the rule of law, individual liberty and mutual respect, and tolerance of those with different faiths and beliefs
- ensuring that personal beliefs are not expressed in ways which exploit students' vulnerability or might lead them to break the law
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An Administrative Assistant / Receptionist must have proper and professional regard for the ethos, policies and practices of the s