Junior Personal Assistant - London, United Kingdom - Elite

Elite

Verified Company

London, United Kingdom

2 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Junior Personal Assistant - Temp

Leading lifestyle brand is urgently looking to hire an interim part-time Junior PA who will support the Senior PA to their Buying Director & Head of Merchandising.

This role is part-time, working their hybrid London days: Tues/Wed/Thur.

You will provide a comprehensive Jnr Personal Assistant support to the Buying Director and Head of Merchandising, in a confidential, efficient, and organised manner.

When required, provide support to the company in various capacities.
KEY RESPONSIBILITIES- Co-diary management for the Buying Director and diary management of Head of Merchandising.

Coordination (& in time management) of company critical Path.
Coordinate changes to management trade rota.
Prepare meeting agendas points in preparation of upcoming meetings.
Arrange meetings on behalf of Buying Director and Head of Merchandising (with suppliers, partners, and others).
Manage travel across Buying, Merchandising and Design liaising with Buyers and Managers, flight and hotel bookings, restaurant bookings, visas/passport renewals, travel budget including management of all air mile accounts and hotel corporate rates, etc.
Manage monthly new starter travel inductions.
Maintain a good relationship with the wider PA team across the group.
Ensure appropriate documentation is prepared/available prior to meetings in a suitable format.
Ensure meeting rooms and any IT equipment & refreshments are arranged and in working order.
Prepare & organise induction programmes for direct reports to Buying Director and Head of Merchandising.
Consolidate expenses & invoices for the Buying Director, Head of Merchandising and Engagement Partner & Senior PA.
Restaurant bookings for Buying Director and Head of Merchandising.
Manage annual leave process for Buying Director and Head of Merchandising, and approvals for their direct reports.
Photoshoot support, including liaising with the wider teams and supporting Engagement Partner & Senior PA.
Ad hoc printing for Head of Merchandising.
Personal errands for Buying Director and Head of Merchandising.

ESSENTIAL SKILLS

High level of proficiency in Excel, Word, PowerPoint, and Outlook (Adobe desirable)
Good knowledge of IT (phones, Boardroom PC's and TV's, laptops, programs) Internet research
Excellent communication in written correspondence and verbal.
Excellent organisational skills and interpersonal skills

This is a temporary role starting ASAP for a 6-8-week period but could turn into something long-term for the right person.

It would suit a BAA as you would be familiar the buying processes.