HR Administration Assistant - Plymouth, United Kingdom - Peninsula Dental Social Enterprise

Peninsula Dental Social Enterprise

Verified Company

Plymouth, United Kingdom

1 week ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

We have an exciting opportunity for a HR Administration Assistant to join our Central Team, based in Plymouth.

We are looking for an enthusiastic and motivated individual who is able to provide efficient administrative support to our HR Advisor and Central Team.

It is essential that you enjoy detailed work, have good communication skills and knowledge of Microsoft office systems, particularly Microsoft Excel, Word and Outlook.

Previous experience in a HR related role is essential.

Peninsula Dental Social Enterprise (PDSE) are an award-winning Social Enterprise and Community Interest Company.

We provide NHS treatment and outreach services to local communities in Devon and Cornwall and we work closely with the University of Plymouth's Peninsula Dental School to support the clinical education of its dental healthcare students.

As a social enterprise, we are a values driven organisation with a focus on patient-centred care and addressing local oral health needs.

This role includes:

A starting salary of £22,727.00 per annum
Generous holiday entitlement, increasing after 5 years' service, plus the opportunity to purchase additional holiday
Access to an online CPD platform
Additional CPD at our two company Away Days each year
Access to the Scottish Widows pension scheme with generous employer contributions
Access to our Employee Assistance Programme
Access to our Cycle to Work Scheme
Opportunities to contribute to company development through our dedicated 'Team Talk' channels

Role:
HR Administration Assistant

Grade: 3

Reports to:
HR Advisor

Role summary:

HR Administration Assistant provides administrative support to the HR Advisor, PDSE Central Team, Senior Management Team and Directors.

Key accountabilities:

Updating HR documents and maintaining employee records through various systems such as People HR.
Supporting recruitment and selection processes ensuring adherence to legislation, best practice and company policy.
Assisting with absence reporting to support payroll functions.
Carry out regular HR related audits.
Formulating and using a variety of systems to accurately collate, input and maintain data for further analysis.
All administration tasks including typing documents, preparing reports, producing a range of documents in an accurate and timely manner
Organise meetings, working closely with the Chair of the meeting to prepare agendas and relevant documentation, taking minutes for meetings and distributing minutes and relevant documentation
Oversee diaries and schedules of work
Ensure compliance is adhered to in line with local and national policies and procedures
Make taskrelated decisions within designated activities in line with service needs
Prioritise tasks and activities to meet the changing needs of the service
Collaborates with team members to achieve joint projects and objectives
Communicate clearly and liaise with managers, employees and external contacts

Measures of success:

Successful outcomes to all the key accountabilities plus other tasks delegated to the post holder
Successful delivery of key priorities and objectives agreed with manager and as part of the performance development review
Positive feedback from staff, managers and external contacts
Manage competing demands to ensure deadlines are met

Knowledge, education and training:

Good level of education, especially numeracy and literacy
Good knowledge of Microsoft Office systems, especially Word, Outlook and Excel
Scope to undertake CIPD training qualification(s)

Experience:

Previous experience in HR is essential for this role
Previous experience in an administration role is desirable

Skills:

Ability to work independently in a team environment is desirable
Attention to detail, ensuring a high degree of accuracy
Planning skills
Ability to use initiative and being proactive to manage workload and meet deadlines without direct supervision
Understanding of how internal processes can impact on organisational performance
Excellent interpersonal and communication skills both verbally and written

Behaviours:

Demonstrates selfleadership and motivation
Demonstrates a positive attitude showing enthusiasm and commitment at all times
Demonstrates commitment and support to PDSE as an organisation and to colleagues, Managers and Directors
Uses initiative to start and complete tasks without direct supervision
Takes ownership of tasks
Uses own expertise to support own work and to support others to develop
Supports others to achieve goals
Forms good working relationships with colleagues to achieve successful outcomes
Ability to manage multiple tasks and competing demands

Other:

This job description provides a general reflection of the key accountabilities associated with the post, it is expected that the role holder will undertake any other reasonable activities to assist in efficient servic