Personal Assistant - London, United Kingdom - FashionJobs

FashionJobs

Verified Company

London, United Kingdom

1 week ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

At Burberry, we believe creativity opens spaces.

Our purpose is to unlock the power of imagination to push boundaries and open new possibilities for our people, our customers and our communities.

This is the core belief that has guided Burberry since itwas founded in 1856 and is central to how we operate as a company today.

We aim to provide an environment for creative minds from different backgrounds to thrive, bringing a wide range of skills and experiences to everything we do.

As a purposeful, values-drivenbrand, we are committed to being a force for good in the world as well, creating the next generation of sustainable luxury for customers, driving industry change and championing our communities.

JOB PURPOSE As a Personal Assistant, you will provide a comprehensivelevel of administrative and organisational support to executives, ensuring they are fully supported whilst enabling smooth and efficient running of the department.

We currently have the following Personal Assistant positions available:

- PersonalAssistant to VP Creative Brand Communications (maternity cover, fixed term contract)
Personal Assistant

to SVP Creative (permanent role) KEY RESPONSIBILITIES - Extensive diary and agenda management across time zones, including the planning and booking ofdetailed and comprehensive travel itineraries - Organising events at the request of the Executive team (e.g. team meetings, global townhall meetings etc.)

JOB PURPOSEA great opportunity to join one of our dynamic functions. As a PA you will provide a comprehensive level ofadministrative and organisational support to executives, ensuring they are fully supported whilst enabling smooth and efficient running of the department.

We currently have the below PA Positions available:

Personal Assistant

Marketing (Maternity Cover)

KEY RESPONSIBILITIES

Extensive diary and agenda management across time zones including planning and booking detailed and comprehensive travel itineraries
Organising events at the request of the Executives (e.g. team meetings, global townhall meetingsetc.)
Providing background information on all external and internal meetings, making sure the Executives are fully prepared for each meeting they attend
Supporting production of presentations and papers
Processing the Executive's expenses in line withcompany policy
Raising purchase orders and paying invoices in line with company procedures
Handling IT and maintenance queries
General office administration including ordering of stationery and the distribution of all post
Respond to and declare anyexternal invitation and speaking requests
Partner/contact distribution list creation and ongoing management for communications both internally and externally
Provide administrative and organisational support to the wider function as and when required,e.g. support with functional town hall/networking/engagement eventsPERSONAL PROFILE
Previous experience of working as a PA to Senior Management
Highly computer literate, particularly in Outlook, Word, PowerPoint and Excel
Experience in using technologyfor meetings (VC, teleconference, skype, Webex etc.)
Strong administrative and organisational skills with the ability to multi task
Professionalism and a high degree of confidentiality and integrity
Strong communication skills including excellent writtenand spoken English, interpersonal skills and attention to detail
Ability to remain calm in a high pressure environment and prioritise
Understanding and adherence to the Exec Admin processes and ways of working filing, file naming conventions, cover andhandover procedures
Flexible and able to work as part of a team, providing cover for Exec Admin team members as and when required
Experience in Concur preferred
Experience with using Ariba/SAP preferred