Executive Assistant - Hereford, United Kingdom - Wye Valley NHS Trust

Wye Valley NHS Trust Hereford, United Kingdom

Found in: Talent UK C2 - 3 days ago

Permanent

Description

Job summary

***INTERNAL APPLICANTS ONLY***

To provide a high quality executive level support to the Trust's non-executive and executive directors in addition to supporting the administration of the Trust Board, its committees, meetings and the running of the Trust Headquarters Office.

Main duties of the job

To provide a comprehensive executive level support to Trust Board members and Executive Directors.

Board, Committee and Meeting Administration

About us

Wye Valley NHS Trust is a member of an NHS Foundation Group with South Warwickshire NHS FT , the George Eliot Hospital NHS Trust and Worcestershire Acute Hospitals NHS Trust.

Located on the border with Wales in the shadow of the Black Mountains, we provide acute and community services across Herefordshire and into parts of Powys and run Hereford County Hospital and the community hospitals in Bromyard, Leominster and Ross-on-Wye.

We are a progressive and forward looking trust with ambitious plans to improve quality and integrate patient pathways through close collaborative working with our partners to deliver the quality of care we'd want for our family and friends.

More than 3,500 people work for the Trust - they tell us it's a great place to work, blending the busyness of a DGH with the benefits of working in a beautiful rural and unspoilt county like Herefordshire.

We can offer a great work-life balance and have a fine tradition of working with staff to help them achieve their full potential.

Russell Hardy, Trust Chairman: "The strength of the Trust is its amazing staff; a great place to work, a great place to develop your career and a great place to reach your potential."

Our values -Care, Accountability, Respect and Excellence - are at the heart of all we do. We believe in providing the right care in the right place at the right the time.

Job description

Job responsibilities

For more information about the role and responsibilities please see the attached job description and person specification.

Person Specification

Education & Qualifications

Essential

Knowledge and skills to degree level or equivalent

Competent in all aspects of Microsoft Office

Word Processing RSA III or NVQ Level 3 or equivalent practical experience of word processing

Skills, Knowledge & Abilities

Essential

React immediately to complex events and be decisive whilst under pressure.

Able to manage time critical and sensitive projects from initiation to completion

Able to provide an effective customer orientated response by phone face to face or in writing

Able to deal with customers who may be stressed, angry or upset

Knowledge of the NHS and its relationships with partner organisations.

Able to design and create reports, spreadsheets and simple databases.

Able to design, implement, operate and maintain administration processes and systems to support the Executive Team

Experience

Essential

Significant experience of working at a senior level for an Executive Director or Board member within a large complex organisation.

React immediately to complex events and be decisive whilst under pressure.

Structure and prioritise own workload to help ensure that the Executive Director priorities and deadlines are achieved.

Develop and maintain communication both written and verbal to all levels of staff, patients and the public about sensitive, complex or difficult issues

Develop and maintain relationships that facilitate the achievement of the Executive Directors priorities and objectives

Negotiate with colleagues, senior Trust staff and members of the public on day to day service issues and priorities

Develop personal performance based on an accurate understanding of existing levels of skills and knowledge

Take and transcribe formal minutes

Adjust hours for occasional evening work to meet Trust business requirements

Desirable

Ability to gather, analyse and interpret data and information from both electronic and paper based sources

Analyse issues or problems presented by others and to make sound judgements on the actions to be taken

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