Administrative Assistant, Uk Business - London, United Kingdom - Netflix

Netflix

Verified Company

London, United Kingdom

1 week ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

London, United Kingdom- Legal and Public Policy- Netflix is seeking a London-based Administrative Assistant to support several executives in the UK Business and Legal Affairs Team (Scripted Series and Film).

This team works at a fast-pace and we need someone who can not only be great in their day to day work but can identify opportunities to make the overall team more organised and efficient.

Duties and Responsibilities (include but not limited to):

Maintain calendars for
4 Directors including scheduling and confirming large cross-functional, internal & external meetings across multiple time zones.
Creation of agendas, rotas, documents & linking out in diary invites ahead of meetings.
Attend key team meetings / cross functional meetings, compile meeting notes and track participant actions, reminders and deadlines.
Coordinate travel arrangements, both domestically and internationally.
Administrative duties around processing travel and expense reports.
Create/Assisting in presentations and slides
Liaising and working with crossfunctional partners and Administrative Assistants across the business
Assist with onboarding new hires to the team, including managing logistics with the N-Tech & HR teams, creating onboarding documents for new starters, assisting with 1:1 intro meetings and setting them up with training sessions and crossfunctional meetings.
Participation / contribution to meetings for the UK, EMEA and Global Netflix Assistant networks.
Support the broader UK BLA Team by updating the internal dashboards/Airtables, documents and across different logistic and organisational challenges as and when needed.
Upload documents & contracts within DocuSign for internal & external stakeholders to sign. Filing fully executed copies in relevant folders within the Legal Drive, and sharing with stakeholders where necessary.
Organise team social events.
Coordinate various internal & external events/offsites/ external meetings.
Coordinate / collaborate with other assistants and teams across Netflix (all Content Legal admins chip in on teamwide events & meetings).
Occasional holiday cover for the other BLA Admin Assistant

Requirements/Qualifications:

Strong written and verbal communication skills and the ability to switch easily between tasks
Ability to adapt work approach across diverse cultures and time zones
Ability to quickly and efficiently use and learn Netflix technology platforms and software (including Google Mail & Apps)
Experience as an administrative or executive assistant supporting multiple executives
Experience supporting Business & Legal Affairs executives and/or an understanding of needs of Business & Legal Affairs team
Interest and ability to operate within Netflix culture
An interest in the entertainment business is highly preferred
Teamplayer who can operate in a fastpaced teamoriented setting
Ability to be discrete and maintain confidential information
Understanding of how to prioritise and respond accordingly
We are an equalopportunity employer and celebrate diversity, recognizing that diversity of thought and background builds stronger teams. We approach diversity and inclusion seriously and thoughtfully. We do not discriminate on the basis of race, ethnicity, religion, color, place of birth, sex, gender identity or expression, sexual orientation, age, marital status, military service status, or disability status.