Compliance Officer - Basildon, United Kingdom - Fitch Learning

Fitch Learning
Fitch Learning
Verified Company
Basildon, United Kingdom

1 month ago

Tom O´Connor

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Tom O´Connor

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Description

Main Purpose of Role
To make relevant updates to the register and respond to customers, Management companies, IFAs or third parties accordingly.

Be able to work within strict guidelines and in line with Service Level Agreements (SLAs) and Key Performance Indicators (KPIs).


To identify the required documents needed to verify Retail and Corporate investors, including but not limited to, the legal owner, beneficial owners and their ownership share, ultimate beneficial owners, associated role types where applicable and in line with the category, reviewing complex structures, assessing the risk associated with where the corporate is residing and where associated parties reside and operate.


This role requires the associate to be proficient and gain an in-depth understanding of Retail and Corporate KYC and AML requirements, being able to use developed specialised skills to complete a wide range of tasks with a limited degree of supervision.


The associate will work alongside designated Management Companies and their FCP contacts and become a point of reference for all queries that relate to a Retail and Corporate investor.

Area/Sub Function


Managing work queues to ensure work is processed within SLA's and any additional work is completed within guidelines set by Management Team.


Answering referred work from offshore colleagues ensuring responses are clear, unambiguous and answered in good time using relevant referral templates.

Ad-hoc Support with Compliance samples and Projects.

Training and Development ensuring taking responsibility for own development including annual regulatory training. Provide training/upskilling of team members.

Use of Active Operational Management Tool.

Completion of Operational Checklist Portal Controls ensuring that all work is completed.

Ownership of annual procedure reviews.

Attends Client Audit & Oversight visits, participating where required.

Acts as a point of reference for FCP staff including managing queries.

Support Quality team with error and complaint investigation, where required.

Able to lead and support admin level staff within the team as and when required.

Ownership of query investigation and participation in Client walkthrough, where required.

Complete Data Steward tasks, where required.

Carries out any other duties which are within the employee's skills and abilities whenever reasonably instructed.


This role requires understanding of all corporate sub types and how they are set up, structured and what documentation is required to satisfy KYC/KYB/AML regulations.


  • Listed Public Companies
  • UK and EEA regulated firms
  • Nominees
  • Non UK and EEA regulated firms
  • Distributor
  • Platforms
  • Collective investment schemes/Fund of Funds
  • Lawyers and Accountants acting in a professional capacity
  • Pension Schemes (local authority, regulated, registered, SASS and unregulated schemes)
  • Private Corporates
  • Charities (Registered, incorporated and unincorporated and unregistered)
  • Trusts
  • Religious bodies (Churches and places of worship)
  • Other Corporates such as clubs and societies


Able to obtain, download and review a variety of corporate documentation such as but not limited to, Certificate of incorporation, Trust Deeds, Wolfsberg Questionnaires, structure charts, constitutional documents or the equivalent, Memorandum/Articles of Association and Partnership agreements.

Able to search for documentation on approved websites to obtain the regulator information and registration numbers.

Core Requirements


Regulatory
To exercise due care and diligence, ensuring the areas the role is responsible for are organised and controlled.


To uphold responsibilities for risk and business continuity practices as appropriate to the position the role holds within the organisation.


To comply with the regulatory regimes in which SS&C operates, with particular consideration given to relevant Client Asset, Data Protection and Financial Crime Prevention regulations, as appropriate to the above role.

To attend Client Asset training as defined for the department/role as part of the CASS Training Programme.


To ensure all activities are undertaken in accordance with established CASS procedures & controls, and that any changes to activities are considered for potential CASS implications.

To escalate issues or potential breaches to Line Manager/CASS SME, to enable consideration for CASS implications.


Quality
All employees are accountable for the delivery of a Quality service, driving for excellence in all their work activities:

  • To be quality driven, aiming for 100% accuracy and timeliness of delivery
  • To effectively plan the way services are delivered so that all activity is directly related to providing quality services and meeting the expectations of the customer (both internal and external)
  • To continuously review processes and practices relating to the role and act as a catalyst for change and improvement in both individual and team performance
  • To obs
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