Pa/ Business Support Officer - Edinburgh, United Kingdom - Scottish Government

Scottish Government

Verified Company

Edinburgh, United Kingdom

1 week ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Overview:
Would you like to work for an organisation that really wants to make Scotland better?

If the answer is yes, then we may have the opportunity for you here at the Scottish Government.

You will report to the Business Support Manager and will fill a PA role, assisting HM Chief Inspector of Constabulary in Scotland and the Assistant Inspector of Constabulary, as well as fulfilling an administrative support role for the wider HM Inspectorate team.

Responsibilities:

Provide support to the HM Chief Inspector of Constabulary in Scotland and the Assistant Inspector of Constabulary:

Proactively manage diaries to ensure time is properly managed and planned and competing demands are anticipated and prioritised.
Organise meetings and collate and issue papers.

Provide support to the HM Inspectorate Team:

Arrange travel and accommodation.
Manage databases (erdm and Egress) and filing systems and update and maintain HMICS file plan in erdm.
Manage shared mailbox and allocate incoming mail accordingly.
Assist with the delivery of inspection reports and in the preparation of accounts and financial records.
Be the first point of contact for general enquiries and office administrative tasks to support the wider team.

Competencies
Self Awareness

Team Work

Customer Service

Information Management

Communications and Engagement

Essential Criteria & Qualifications:
There are no specific qualifications required for this role.

Essential Criteria

Experience of planning, organising and prioritising workloads to meet tight deadlines and the ability to work flexibly across the whole team if required.
An ability to produce clear and concise written material.
Excellent interpersonal skills, including working with a wide range of people and building positive relationships.
Able to improve performance and systems by adapting skills and resources to fast changing circumstances.

Provisional Sift and Interview dates
To be confirmed

Additional Information
For further information on this vacancy please download and review the "Person Specification" which you will find below.

Person_Specification_Band_A_Updated_9.9.22_PDF

To learn more about this opportunity, please contact Keri-Anne Balfour at

The Scottish Government is a diverse and inclusive workplace and we want to help you demonstrate your full potential whatever type of assessment is used. If you require any adjustments to our recruitment process, please let us know via

As part of any recruitment process, Scottish Government and associated public bodies collects and processes personal data relating to job applicants and applicants for public appointments.
**Personal information you provide in the recruitment process will be made available to Scottish Government and our additional data processors.