Finance Assistant, Southern Europe - London, United Kingdom - AESOP Corporate

AESOP Corporate

Verified Company

London, United Kingdom

2 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

For over 35 years, Aesop has carefully cultivated an inspiring and inclusive environment in which our employees are supported and encouraged to thrive.

As a global retail organisation, we offer professional development and advancement opportunities to complement career goals and aspirations.

Our approach to skin care involves meticulous attention to detail, using only the most efficacious ingredients to create formulations which stir the self and senses.

The same meticulous approach is taken during our recruitment process, seeking out considered and inspired individuals with a wealth of perspectives who bring out the best in themselves and others.

We aim to strike the right balance between people, planet and profit, actively reducing our footprint on the planet that generously sustains us.

So far, this journey has led us to become a certified B Corp. We are committed to building a more sustainable and inclusive society.

Role purpose-

The Finance Assistant, Southern Europe will primarily be responsible for the processing and payment of supplier invoices, bank reconciliations, administration and full management of corporate credit cards as well as being the key contact with retail teams.

These tasks will be managed directly from the London Office using the company's cloud-based ERP system (NetSuite).

This position will suit somebody interested in pursuing a career in accounting or who has already taken early steps in this direction.

This is a full-time position operating with a hybrid working pattern.

**Role responsibilities include, but not limited to
- **
Accounts Payable

Timely and accurate entry of approved and coded supplier invoices into the accounting system.
First review of POs entered in the system to ensure accurate VAT and GL coding.
Ensure invoices and journals are booked correctly, following local GAAP and IFRS.
Coordinate the approval of all invoices, ensuring that company policy around approval limits are followed.
Preparation of payment batches in line with finance calendar.
Ownership of payment run process including obtaining required approvals and monitoring cash flow needs
Perform monthly supplier reconciliations to ensure continuous accuracy and completeness.
Ensure all intercompany recharges are recorded and liaise with the other subsidiaries to resolve any variances.
Administer direct debit payments from bank accounts, ensuring they remain up to date.
Primary point of contact to external suppliers for resolving payment queries.
Entry to the accounting system and subsequent payment of approved employee expense reimbursement claims.
Assist colleagues with queries regarding GL coding.

Credit Card Administration
Maintain internal company credit card process for Southern Europe

Required to:

Manage the issuance of new and replacement credit cards, and cancellation of credit cards for employees leaving the business.
Setup and train new credit card users on working with the Expensify platform and on appropriate GL coding.
Monitor interface from expense system to accounts ERP.
Process monthly accrual for credit card receipts not submitted.
Assist card holders with transactional queries.

Aesop Retail Store Support

Key contact for retail teams.
Assist with organising bank deposit books and petty cash cards for new Retail stores.
Work with other internal teams with the setup of new signature stores.

Financial Management and Reporting

Carry out weekly and monthly bank reconciliation processes across various bank accounts held in the Southern EU markets.
Perform tasks related to monthly intercompany recharges to and from other subsidiaries.
Support with month end processes as required.

Administration

Maintain a well organised and timely filing process for supplier invoices and other related documentation (credit card statements etc);
Maintain relevant finance templates and listings, and update as necessary
Prepare and maintain appropriate process documentation for each area of the role. These should be updated and improved as systems and requirements change

What we are
looking for-

Fluent English is required for this role; French language skills would be helpful.
Bachelor's degree or higher in one or more of the following degrees: Business, Accounting, Finance Commerce or similar is preferred.
Prior accounts payable or administrative accounts experience is required.
Experience in the retail sector is preferred.
An ability to proactively identify and escalate issues and process improvements together with a good eye for detail.
Handson, practical problem solving and process improvement skills and ability to complete tasks within set timeframes.
Good working knowledge of Microsoft Office, particularly Excel.
Strong and effective interpersonal skills, both verbal and written.
Comfortable working within an openplan and curated working environment, with an enthusiasm to adapt and emb