- Reception duties, greeting visitors.
- Answering incoming enquiries, transferring, and filtering incoming calls, taking messages.
- Managing the daily incoming/outgoing post and courier deliveries
- Managing the scheduling of meeting rooms
- Assisting colleagues with meeting and travel arrangements
- Arranging lunches
- Arranging functions
- Managing and accurately recording the petty cash system
- Administration of office maintenance activities
- Gardening arrangements
- Window cleaning arrangements
- Managing utility contracts
- Ad-hoc admin duties to support the smooth running of the office.
- Monitoring customer accounts and management of credit limits
- Ensuring supplier invoices are paid in a timely manner.
- Communicating with customers to ensure payments are made on overdue invoices.
- Maintaining office systems, ensuring they are accurate and up to date.
- Use of SAP to manage suppliers and customer payments
- Acting as a point of contact for incoming customer enquiries
- Supporting Commercial Department by creating and issuing simple proposals
- Creating offer templates and descriptions for use by the sales team
- Booking and managing the logistics of marketing activities including exhibitions and conferences
- Monitoring and reporting on a list of prospects, generating sales and intake forecasts from information logged by the sales team.
- Strong organisational and multitasking skills
- Proficient in Microsoft 365
- Attention to detail and accuracy in work
- Previous experience in an administrative role (desirable)
- SAP experience (desirable)
- Free on-site parking
- Early finishes on Fridays
- 24 days holiday plus 8 standard UK bank holidays
- Company Pension
- Private Medical Insurance
- Sick Pay after probation period
- Monday to Friday
- Yearly bonus
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Administrative Assistant - Saint Helens, United Kingdom - Velatia
Description
At Ormazabal we work to transform the electricity grid into an infrastructure of the future: more reliable, resilient and sustainable: we are experts in customised, high-tech electrical solutions.
We design and manufacture solutions aimed at digitalizing the electrical grid to integrate more renewable energy generation, enable more sustainable mobility and guarantee the power supply to buildings and infrastructures with critical energy needs.
At Ormazabal we develop the technology needed to make this world a more electric place. That is why we are passionate about what we do. Because we know that we contribute to the construction of a more efficient and sustainable energy model. A better future for generations to come.
With us you will find a space to design your future and transform everyone's future.
JOB DESCRIPTION
Day to Day Office Management
A friendly and efficient first line of support for our customers, ensuring the smooth running of some aspects of the day-to-day business.
Order Management
Requiring a keen eye for detail you will be involved when logging, processing, and reporting customer orders.
Commercial Assistance
After suitable training, supporting the commercial team to ensure customers received a fast and efficient response to their enquiries.
Qualifications:
Working hours:
· Monday-Thursday: 8am-5pm
· Friday 8am-1pm (Early finish Friday)
Benefits:
Job Type: Full-time
Schedule:
Supplemental pay types:
Inclusion, equity, and non-discrimination are fundamental pillars of our culture. Our selection processes are conducted following transparency criteria, regardless of gender, racial origin, religion, political ideology, sexual orientation, gender identity, age, or disability. We embrace and acknowledge the uniqueness of each of our future collaborators and value diversity in all its expressions.
