Purchase Ledger Coordinator - Gretna Green, United Kingdom - Gretna Green Ltd

Gretna Green Ltd

Verified Company

Gretna Green, United Kingdom

1 week ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Purchase Ledger Co-ordinator

Gretna Green Ltd

Gretna Green Ltd, a fourth-generation family business since 1885, own and operate a range of businesses within the Gretna Green and Gretna Villages.

Including the 5-star, award-winning Famous Blacksmiths Shop Attractions, a suite of two, multi-award-winning hotels, the Old Toll Bar and Canny Scot Shop, and proudly offer weddings, retail, hospitality, and online shopping to a global marketplace.

The Purchase Ledger Coordinator is responsible for the timely and accurate processing of the supplier invoices, ensuring that all financial transactions are recorded and accounted for in accordance with the company policies and procedures.

The role involves effective communication with suppliers, internal departments and other stakeholders to resolve any invoicing discrepancies or issues.

Main responsibilities

Process and record supplier invoices accurately and in a timely manner
Match invoices to purchase orders, ensuring that all supporting documentation is complete
Verify the accuracy of invoices, including quantities, prices, and payment terms
Respond to supplier queries in a professional and timely manner, resolving issues and providing necessary information
Collaborate with internal departments to ensure proper authorisation and coding of invoices
Maintain accurate and uptodate supplier records, including contact details, payment terms and banking information
Prepare and process payment runs, including supplier payment proposals, cheque runs, BACS payments, and online banking transactions
Assist with monthend and yearend closing processes, including accruals and prepayments related to the purchase ledger
Support internal and external audits by providing relevant documentation and explanations as required
Contribute to process improvement initiatives, suggesting ways to streamline and automate purchase ledger activities

Required Skills include:

AAT Level 1 desirable or other finance related qualifications
Proven experience working in a similar Purchase Ledger or accounts payable role
Solid understanding of purchase ledger processes, including invoice processing, reconciliation, and payment runs
Strong numerical and analytical skills with keen attention to detail
Proficiency in using accounting software and MS Excel for data entry, analysis, and reporting
Excellent communication skills both written and verbal
Strong organisational and time management skills, with the ability to prioritise tasks
Knowledge of relevant financial regulations and compliance requirements

Benefits and Remuneration

Location:
Gretna Green - on-site

Holidays:
Up to 30 days holiday per annum based on full-time - part-time colleagues calculated pro-rata

Rate of pay:
Competitive, depending on experience

Hours:40 hours per week, flexible working pattern

Additional benefits