Admin Assistant - Sunderland, United Kingdom - Sunderland Software City

Sunderland Software City

Verified Company

Sunderland, United Kingdom

2 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Responsible to:
Funding and Budgets Manager

Salary Range:
£19,000 - £22,000 per annum

Term:
Permanent

Deadline:
Tuesday 6th June 2023 at 5pm

At Sunderland Software City (SSC) our vision is to improve the economy by creating digital tech opportunities and our mission is to make a difference by pushing boundaries.

In a newly-created role and as part of the Operations Team, this role will support the Funding and Budgets Manager in managing the organisations financial processes, ensuring that paperwork is completed accurately and in a timely manner.

This role is key to ensuring that financial processes are executed as efficiently as possible.

In addition, this role will as act as part of the organisation's central operations function, but working across all departments.

Primary:_
Processing and arranging payment of invoices in a timely manner.
Handling employee expenses: compliance checking expenses and receipts, allocating to correct cost centres, ensuring they are paid in a timely manner and ensuring all hard copy receipts go to the NEBIC office on a monthly basis.
Recording and reconciling receipts and payments.
Reconciling the weekly pay run and monthly accounts.
Raising sales invoices and ensuring they are cost coded correctly.
Recording and reconciling sales invoice report to identify unpaid invoices and contacting these organisations when payment is late.
Arranging team travel bookings.
Dealing with basic bookkeeping.
Assisting in the preparation of quarterly claims.
Assisting in the preparation of financial reports.
Supporting with planning and budget control.
Supporting the Funding and Budgets manager and Operations team to ensure the smooth running of the department.
Liaising with the wider SSC and NEBIC finance team.

***:

Key Skills / Qualifications:

The following key skills and qualifications are a guide and should not be seen as a list of requirements.

Even if you are not sure about your existing skills but are excited about the role, we encourage you to apply.

Please contact us if you would like to discuss your suitability for the role further.

_Essential:
_

An interest in business and finance.
Thorough with excellent attention to detail and a logical approach to your work.
A good understanding of IT systems, particularly Microsoft Office (Excel).
The ability to work well under pressure and meet deadlines.
Excellent organisational skills and time management.
The ability to work as part of a team.
Discretion and honesty when handling confidential information.

_ Desirable:
_

A minimum of a Level 3 qualification or equivalent experience.
The capacity to understand complex information and problem solve.
Understanding of the technology sector.

Working at Sunderland Software City:

At Sunderland Software City we celebrate multiple approaches and opinions and believe diversity drives innovation. We are working hard to build a culture where difference is valued. We are a growing team and it's important to us that we recruit the best people.

We are committed to creating an inclusive workplace that reflects the communities we serve and where everyone feels empowered to bring their full, authentic selves to work.

We aim to maintain an
entrepreneurial culture within our organisation. As a small team, staff have the opportunity to get involved with different projects in the organisation.

We are committed to your personal development (
CPD).

If there is a course you've spotted, an event you'd like to attend, or if you'd like to shadow a colleague and learn a different skill, we will seek to facilitate this where possible.

We also work
flexibly.

Alongside having our own office in the heart of Sunderland, we encourage working from home and have various partnerships in place with local co-working spaces across the North East to facilitate flexible working.

As part of this role, we anticipate that 2 days per week would be based in our Sunderland office.

All our perks:

Flexible working
Regular team socials
Pension contributions
Basic Bupa health insurance
Subscription to the 'Calm' mental health app
25 days annual leave plus Bank Holidays
A range of discounts and promotions via Charlie HR Perks at Work
Commitment to CPD including events/paid training opportunities
Cycle to work scheme

How to Apply:

Interviews will be held on w/c 12th June 2023

Completion of a Basic Disclosure and Barring Service (DBS) check is essential for this role.

Safeguarding Level 1 training will be provided as part of this role and must be completed.

Please note we are currently unable to sponsor work visas.