Project Administrator - Bristol, United Kingdom - Wood Thilsted

Wood Thilsted

Verified Company

Bristol, United Kingdom

2 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Wood Thilsted is designing the global transition to green energy. Together, through unmatched engineering and the very best teamwork, we can shape a brighter future for our planet. We're offshore wind engineering experts, and we want you to join us.

Our engineering helps speed the transition towards a greener planet, with the wellbeing of our employees being every bit as vital.

People and the planet go hand in hand - we're in business to look after both. We support projects throughout Asia, North America, and Northern Europe, with continued growth foreseen.

We currently employ a staff of over 200, most based in UK or Denmark but also from offices in Poland, Taiwan, Japan and US with continued growth foreseen in the near future.

As a company, we strive for two things: technical excellence and providing the best overall value to our clients. As a culture, knowledge sharing, mutual trust, and a great social atmosphere is key. Wood Thilsted is a truly exciting company to work for, something we're most proud of.

As part of our growth strategy, we are now looking for a Project Administrator either in our
UK Offices (Bristol, Edinburgh), who wishes to join an international and fast paced company.

About the Project Administration team:
The Project Administration team aims to coordinate Project Support across the company.

By creating, maintaining, and improving standard project documentation, tools and processes, we enable Project Managers (PMs) and the wider project team to focus on their innovative work and achieve excellence in delivery.

There are three main areas of responsibility that we cover:

Project Support
Process implementation & improvement
Wider company support

Your key areas of responsibility

1. Project Support

Document Control
Preparing and processing incoming and outgoing project transmittals between Wood Thilsted and its clients, often through client specific document management software. Processing any Interface Requests and Technical Queries through client specific document management software. Ensuring all deliverables adhere to our Quality Management System, which is certified against ISO 900
Maintaining key project documentation creating and updating project management documents such as Master Document Registers, action trackers, risk registers etc.
Updating Project Management Software liaising with Project Managers and Work Package Leads to update:
Generating & presenting key project data/information

- using our Project Accounting software to produce reports and extracting data from trackers and registers to be fed into regular client progress reviews.

Resource Management Support
Supporting the Department Heads, Team Leads and Project Managers with ad hoc tasks such as managing the requests from the project team.

2. Process implementation & improvement

Creating generic, or project specific processes either independently, or in collaboration with the wider team, ensuring all processes are in alignment with key company and/or client requirements. This may involve creating flow diagrams on Visio, and/or writing out procedures in Project Management Plans.
Reviewing existing processes identifying improvements by making processes more efficient, automated, and easy to follow.
Creating & updating templates & tools using Microsoft Office (Word, Excel, PowerPoint), and interactive SharePoint apps such as Planner, Lists and Power Automate.
Knowledge sharing and ongoing support present new processes, tools and improvements to fellow colleagues or project team members, delivering ongoing support and feedback.

3. Wider company support

Quality Support
Supporting the quality manager with ad hoc tasks, such as updating the Non-Conformance and Client Feedback logs with incoming items from the quality mailbox and contacting PMs about Quality related requirements.

Bid Coordinator

Occasionally nominated as a Bid Coordinator on tenders, liaising with the Bid Manager to coordinate and delegate tasks, produce the tender presentation, and collate supporting documentation to key deadlines.

About you:

12 years of previous Project Administration/Support and/or Document Control experience within a fastpaced team environment
Excellent organizational and communication skills (written and oral)
Outstanding time management skills
Good working knowledge of Outlook, Word, PowerPoint & Excel, Dropbox and Sharepoint.
Good working knowledge of Project Management fundamentals
Previous experience of using Project Management software to a reasonable level

As well as willingness to