Pa/administration Support L3 Business Administrator - Coventry, United Kingdom - Institute for Apprenticeships and Technical Education

Institute for Apprenticeships and Technical Education
Institute for Apprenticeships and Technical Education
Verified Company
Coventry, United Kingdom

2 weeks ago

Tom O´Connor

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Tom O´Connor

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Description

Details:


Reference number:


Salary:

- £20,497
  • National minimum 20,497, London minimum 23,867
    Job grade:
  • Administrative Assistant
  • EA
    Contract type:
  • Fixed Term
  • Loan
    Length of employment:
  • 2 years
    Business area:
  • IFA
  • Digital and Analytical Services
  • Corporate Services
    Type of role:
  • Administration / Corporate Support
    Working pattern:
  • Flexible working, Fulltime, Job share, Parttime
    Number of jobs available:
  • 2Contents
Location

About the job


Benefits:

Things you need to know

Location

  • Coventry, West Midlands (England), CV1 2

WT :
Darlington, North East England, DL1 5


QE :
Manchester, North West England, M1 2


WD :
City of Westminster, London (region), SW1P 3BTAbout the job


Job summary:


The Institute for Apprenticeships and Technical Education is working to transform the skills landscape by improving access to high quality apprenticeships and technical education.

You will be part of an organisation that works to help people of all ages and backgrounds have the opportunity to maximise their potential, contribute to improving social mobility and the UK's productivity.

We aim to create a great place to work by offering:

  • An environment with flexible working options
  • Learning and development tailored to your role
  • A culture encouraging inclusion and diversity
  • An employer pension contribution of up to 27%
  • A generous annual leave allowance up to 30 days after 5 years of service
  • A wide variety of staff support networks including access to a Wellbeing Network, BAME Network, and a Diversity and Inclusion Network.


We have vacancies for two PA/Administration support apprentices in the Corporate Services Group and the Insight and Transformation Group working with the Deputy Directors and their teams.

You can read more about the business administrator apprenticeship here**:Business administrator / Institute for Apprenticeships and Technical Education


Job description:

This is a fantastic opportunity to be part of the operational support network for 2 teams in the Institute.


Duties will include:

  • Diary management for senior leaders
  • Book hotel and travel for senior leads and team as required
  • Inbox management for DD as required
  • Supporting team Admin Support
  • Communicate with officials both internally and across other government departments and external stakeholders on behalf of senior leaders
  • Facilitation of meetings including minutes
  • Support internal and external stakeholder events
  • Coordination of team meetings and senior level briefings
  • Responsibility for correct visitor processes
  • Support Triage and Assessment submission day preparation and coordination where required
  • Support the management of team resource (Leave Charts, training etc)
  • Admin support inbox management
You will also be expected to lead on other ad-hoc admin requests when required, therefore flexibility is essential. The role will include occasional travel to other IFATE offices.


Person specification:


We are looking for a self-motivated individual who can work as part of a team and also manage their own tasks, to undertake administrative support for the Digital and Data Science Team and the Engineering and Construction Team.

You will also need to manage your own self development and be responsible for managing your study in line with expectations.


Essential skills and experience

  • Excellent organisational skills
  • A responsible attitude and the ability to work on your own initiative
  • The ability to understand and categorise a range of team information
  • Excellent oral and written communication skills and share ideas and information in an accessible way
  • Commitment to selfdevelopment
  • Ability to work under pressure and to tight deadlines, juggle a range of different tasks to meet deadlines
  • Ability to use discretion

Desirable skills and experience

  • Proficient in a suite of Office 365 packages including Outlook, Excel, PowerPoint and Word


Working flexibly is important to the success of the IfATE, and while you will have specific responsibilities as set out above, you will be part of a 'one team' approach and may be asked to be involved in a range of other activities.

As new areas of work progress, you may be asked to move between teams to deliver the Institute's key priorities.


Benefits:


  • Applicants currently holding a permanent post in the Civil Service should note that, if successful, their salary on appointment would be determined by the Institute's transfer / promotion policies.
  • As a member of the Institute, you will be entitled to join the highly competitive Civil Service Pension Scheme, with an average employer contribution of 27%, which many experts agree is one of the most generous in the UK.Things you need to know

Selection process details:

This vacancy is using Success Profiles, and will assess your
Experience
The interview will involve a discussion around experience based on the adver
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