Team Administrator - Hinxton, United Kingdom - Wellcome Sanger Institute

Description

Do you want to help us improve human health and understand life on Earth? Make your mark by shaping the future to enable or deliver life-changing science to solve some of humanity's greatest challenges.

Team Administrator (Cellular Genetics Programme)

About the Role:

We have an exciting opportunity for a Team Administrator to join our Cellular Genetics Programme for a 1-year fixed-term contract or secondment (with the possibility of extension).

This role provides comprehensive administrative support to Programme Faculty, their teams, and supports the delivery of their objectives by working within a high-performing Team Administration function.

About You:

As a key interface between our research teams and our central support teams and processes, you will have strong communication skills and a 'can-do' attitude. You should be a highly organised, efficient, self-motivated and energetic individual who is able to work independently in a dynamic environment with flexibility, adjusting to varying priorities and finding solutions to challenges that arise. You will need to be tactful and discrete in communication and respect confidentiality. The ability to build effective relationships with members of the Institute and external partners at all levels is essential. Your personal qualities will include professionalism, personal drive, trustworthiness and the ability to work collaboratively.

About Us:
The Cellular Genetics Operations team supports the cutting-edge research of all Faculty groups within the Cellular Genetics Programme. By providing multidisciplinary support, we maximise the delivery and scale of our Faculty science, which is focussed on mapping human tissues at scale. Cellular Genetics Operations is comprised of several teams supporting the following activities; team administration, research management, bioinformatics, laboratory support and sample processing, scientific illustration, project management and software development.

This is an excellent opportunity to join our team and make an impactful difference to the science that is delivered. You would be joining a tight-knit Team Administration function with a diverse range of backgrounds as well as the wider Institute Administration Network both of which promote personal and professional development. This will give the successful candidate the opportunities to grow and build their potential and as a team who are highly focused on continuous improvement, there will be opportunities to engage in a wide range of initiatives.

Key responsibilities;

Administrative, Personal Assistant, and Programme Support Responsibilities:

• Manage shared inboxes alongside other Team Administrators.
  
• Organise and coordinate diaries efficiently.
  
• Arrange and coordinate team and Programme meetings, as well as seminars.
  
• Provide support and make arrangements for visitors to the Programme.
  
• Facilitate travel arrangements for Programme Faculty and teams.
  
• Handle various administrative tasks including purchasing, minute-taking during meetings, completing paperwork, processing expenses, and ensuring overall smooth operation of the Programme.
  
• Act as a key point of contact for both internal and external stakeholders.
  

Essential Skills:

• Proven comprehensive secretarial/PA or administrative experience at senior manager level
  
• Excellent IT skills, including proficiency in Microsoft Office and using the Internet for background research
  
• Appropriate level of data protection, security and confidentiality awareness
  
• Organising and managing events, meetings and seminars
  
• Proficient in managing multiple diaries concurrently
  
• Excellent interpersonal skills and team working skills
  
• Exceptional organiser with the ability to prioritise and manage workload
  
• Ability to work independently, but also able to develop strong collaborative working relationships with diverse team members/stakeholders
  
• Attention to detail with a high level of accuracy
  
• Financial administration such as managing expense claims and credit card reconciliations
  
• Commitment to and focus on quality, promoting high standards in all they do
  
• Accepts responsibility and accountability for own work
  
• Demonstrates professional curiosity
  
• Able to work effectively under pressure
  
• Solution-focused
  
• Willingness to acquire new knowledge and skills
  

Desirable:

• Relevant academic and/or professional qualification in administration or equivalent experience
  
• Previous experience of working in a scientific environment
  
• Basic knowledge of project principles
  
• Taking minutes
  

Other Information:

Application Process:

Please apply with your CV and a Cover letter outlining how you meet the criteria set out above and in the job description.

Salary per annum: £31,985 - £38,382 (dependent upon skills and experience)

Contract: One-year fixed term or secondment (with the possibility of extension)

Based at: The Wellcome Sanger Institute, Hinxton, Cambridgeshire / Hybrid working (3 days in the office)

Closing date: 1st May 2024

Hybrid Working at Wellcome Sanger:

We recognise that there are many benefits to Hybrid Working; including an improved work-life balance, with more focused time, as well as the ability to organise working time so that collaborative opportunities and team discussions are facilitated on campus. The hybrid working arrangement will vary for different roles and teams. The nature of your role and the type of work you do will determine if a hybrid working arrangement is possible.

Equality, Diversity and Inclusion:

We aim to attract, recruit, retain and develop talent from the widest possible talent pool, thereby gaining insight and access to different markets to generate a greater impact on the world. We have a supportive culture with the following staff networks, LGBTQ+, Parents and Carers, Disability and Race Equity to bring people together to share experiences, offer specific support and development opportunities and raise awareness. The networks are also a place for allies to provide support to others.

We want our people to be whoever they want to be because we believe people who bring their best selves to work, do their best work. That's why we're committed to creating a truly inclusive culture at Sanger Institute. We will consider all individuals without discrimination and are committed to creating an inclusive environment for all employees, where everyone can thrive.

Our Benefits:

We are proud to deliver an awarding campus-wide employee wellbeing strategy and programme. The importance of good health and adopting a healthier lifestyle and the commitment to reduce work-related stress is strongly acknowledged and recognised at Sanger Institute.

Sanger Institute became a signatory of the International Technician Commitment initiative In March 2018. The Technician Commitment aims to empower and ensure visibility, recognition, career development and sustainability for technicians working in higher education and research, across all disciplines.