Bid Coordinator - Birmingham, United Kingdom - BHSF Ltd

BHSF Ltd
BHSF Ltd
Verified Company
Birmingham, United Kingdom

2 weeks ago

Tom O´Connor

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Tom O´Connor

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Description
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To support the effective identification, evaluation and execution of group bids and tenders. Liaise with potential/existing customers during the tender process and record all activities. Coordinate internal stakeholders throughout the tender process to meet specified deadlines.


Responsibilities:


  • To support group new business development as directed
  • To identify, prepare, issue and track bids and tenders based on client information
  • To administer and coordinate tender submissions for new business
  • To liaise with senior management, up to CEO level, to ensure that bids are approved and signed in accordance with delegated authority protocols and authorisation levels
  • Maintain a detailed pipeline of bid opportunities ensuring that all software including Salesforce is accurate and up to date
  • Coordinate internal activities within the team and wider stakeholder base to keep bids on track, using diplomatic communication skills
  • To continually review processes and identify areas for improvement
  • To perform all tasks and duties when required, providing flexibility and cover in a team working environment
  • To carry out appropriate clerical and general duties, as may be required, from time to time by the Commercial Solutions Manager
  • Maintaining the bid library, working with the bid team in collating and managing continual updates to best responses
  • Maintaining current documents i.e. insurances, accreditation certification within the library
  • Develop nontechnical written responses for submission documents and completing standard company detail questionnaires
  • Supporting the team in researching and providing previous response examples
  • Preparing compelling case studies/project profiles/personnel profiles and maintaining a growing database of relevant material
  • Liaising with Account Managers to obtain excellent testimonials across a variety of identified clients for future bids
  • Obtaining regular facts and figures regarding customer feedback, lessons learned and sharing with the team to assist continuous improvement
  • Arranging internal stakeholder meetings during the tender process, based on attendee availability

Skills and personal qualities:


  • Excellent communications skills promoting good liaison at all times with clients, management and colleagues.
  • The ability to plan efficiently and work on multiple tenders at the same time.
  • To maintain courtesy, professionalism and high standards of presentation in all communications with customers
  • Ability to evaluate tender details and summarise in a effective manner
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