Office & Data Management Co-ordinator - London, United Kingdom - William Reed Ltd

William Reed Ltd
William Reed Ltd
Verified Company
London, United Kingdom

3 days ago

Tom O´Connor

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Tom O´Connor

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Description

Who we are:

We are William Reed.

We are the leading expert in the global Food & Drink industry.


From manufacturing through to retail and hospitality - we provide the inspiration, insight and connections to power our customers' success.


Position:

Are you looking to leverage your strong organisation and administrative skills in an office management role? Do you enjoy working in a customer focused environment, responsible for overseeing the day-to-day operations?


We are looking for an Office & Data Management Co-Ordinator to act as linchpin between the London and Crawley office, ensuring that the London office is an accessible and welcoming space for all William Reed employees and visitors.

There will also be day to day office coordination, working closely with central Facilities, Finance, HR and data teams.


What you'll be doing:

**London Office Management: - Acting as the main link between London and Crawley office and ensuring that all employees and visitors are able to access the office safely and efficiently.

  • Organising equipment, meeting rooms and refreshments if required.
  • Be the daytoday contact with suppliers & building management company, e.g. cleaning & health/safety audits, first aid and fire warden training and ensuring compliance supported by the central Facilities team.
  • Managing all office and administration budgets, approving invoices, setting up new suppliers and post room duties.
  • Carrying out maintenance and cleaning standards checks and managing recycling and general facilities.
  • Ensuring fire procedure & risk assessments regularly updated and checked, with assistance from Facilities Manager.
  • Managing post and couriers for office.
  • Liaising with the central IT department to ensure efficiency of office IT needs.
  • Ensuring fruit, drinks and stationery supplies are well managed.
  • Acting as outofhours point of contact for our alarm company and key holder for the building.
  • Issuing access fobs and keys, collecting them from leavers, and managing the maintenance of security for office.
  • Acting as a Fire Warden and First Aid person (training will be provided). Preparing for new starters by setting up equipment and supporting induction.

Data Administration:


  • Managing the delegate invitation and registration process for 8 external forums per year.
  • Supporting insight & research data team with monthly basic data entry of interviews and transcripts.
  • Supporting with organising store tours and other events.
  • Supporting expenses process for Managing Director & senior team.
  • Arranging and coordinating travel for team and supporting with adhoc diary management.
  • Organising booking of team activities and events. Supporting with projects carried out by team.

Requirements:


What you'll need:


  • Strong organisational and administrative experience.
  • Attention to detail and data entry/ reporting abilities.
  • Excellent communication skills and confident at relationship building.
  • Customer facing experience / approachable manner.
  • Project management skills.
  • A logical and assertive approach to problem solve effectively. Proficient with Microsoft Office Packages

Other information:


Company Benefits Include:


  • 25 days annual leave in addition to bank holidays
- increasing by one additional day after 6 years, up to a maximum of 30 days.

  • An additional day of leave for you to take on a cultural celebration day or on your birthday if you like. A day for you At William Reed, we call this our "MeDay".
  • A volunteer day to take for supporting a chosen charity and giving back to the community.
  • Opportunity for hybrid working
  • Contributory Pension
  • Life Assurance Scheme
  • Group Income Protection
  • Enhanced familyfriendly leave pay entitlements
  • Wellbeing benefits, including: A health care cash plan, Employee assistance programme and a 12month wellness calendar for companywide health, wellbeing, diversity & inclusion awareness dates.
  • Cycle to Work Scheme
  • Electric Car Scheme

Why work for us:


We provide a supportive work environment and are committed to maintaining a healthy work/life balance for all of our employees.

Working for William Reed means that you will be joining a stable organisation that is committed to developing its employees and brands.

If you need any support in accessing this opportunity, please do not hesitate to discuss this with us.
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