I need a 40-hour day

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Who hasn't experienced the feeling of starting a sheet with a list of pending tasks for the team, and each time that list gets bigger and bigger and you see how you add tasks, but few come out. You have the feeling that you need 2000 people to accomplish them all, but at the same time you know that this is not the solution. You have to prioritize tasks, but sometimes the urgent gets done before the important, and when this happens you often get into a very negative dynamic. The important things have to be addressed if you want to make progress.

Who hasn't experienced that feeling of nervousness mixed with stress and a few drops of despair when work piles up. Relax, you are not alone.

Throughout my professional life I have been able to "taste" that feeling on more than one occasion and, in the end, my strategy is:

⭕️ I fix the main objective of the project. There is always one clearly above the others, if you do not detect it, before tackling the tasks, think about which one it is, you must identify it.
⭕️ I divide it by short-term ( daily or weekly ) and long-term (monthly) milestones.
⭕️ I analyze what I will need to accomplish them (resources).
⭕️ With this info, I try to make a short-term calendar, a calendar that is never fulfilled, but it helps to realize the deviations and to tackle the reasons.
⭕️ Finally, control all of the above with daily video-meetings through Hangouts/Meets or Zoom.

And you, how do you organize yourself?