Executive Assistant - Uxbridge, United Kingdom - Parkside Office Professional

Parkside Office Professional Uxbridge, United Kingdom

1 week ago

contract Administrative

Description

Position: Senior Global Executive Support

Welcome to an exciting opportunity at a renowned company looking for an experienced Executive Assistant to join them for a 12-month contract. This role offers a competitive salary along with fantastic benefits, including bonuses and hybrid working options.

The Senior Global Executive Support plays a crucial role, working closely with top business leaders to provide administrative support for various aspects such as business strategies, products, processes, and systems. Additionally, you will be responsible for supporting day-to-day operations, anticipating future departmental needs, and assisting 5 Executive Leaders.

Responsibilities

Diary management and coordinating meetings
Maintaining confidential records and files
Supporting with agendas, presentations, and budgeting information
Managing meetings and events with both internal and external stakeholders
Organizing on and off-site events and conferences
Handling complex travel schedules (domestic and international)
Completing expense reports in compliance with company guidelines
Assisting in project coordination and supporting departmental initiatives
Providing onboarding/offboarding administrative support
Identifying opportunities to streamline workflows and prioritize activities
Preparing reports and replying to inquiries
Completing required Ethics & Compliance training
Conducting other administrative tasks as needed

Requirements

Minimum of 5 years' experience as an Administrative Assistant supporting multiple leaders
Previous experience in a mid-size company
Pharmaceutical background preferred but not mandatory
Proactive mindset with the ability to multitask
Experience with Ariba, particularly in supporting MSA/SOW/PO and invoicing tasks
Familiarity with Concur for travel arrangements
Proficiency in MS Office applications and Teams
Strong multitasking abilities and commitment to timely delivery

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