Database and Estate Administrator - Maidenhead, United Kingdom - Delaney Browne Appointments

Delaney Browne Appointments
Delaney Browne Appointments
Verified Company
Maidenhead, United Kingdom

2 weeks ago

Tom O´Connor

Posted by:

Tom O´Connor

beBee Recruiter
Part time
Description

Our client is a Charity that take on historic places in danger and carefully and sensitively restore them - they require a part time (3 days a week pref) or 5 shorter days for 3 to 6 months.


The Estate Administrator is responsible for supporting the Estate Manager with the full range of administration duties deemed appropriate for the role.


Duties and responsibilities

  • Maintain a database of potential tenants, liaising with interested parties and where necessary, placing and managing the response to adverts
  • Manage grazing licences or farm business tenancies
  • Manage licences with owners of adjoining land for uses such as parking
  • Ensure land assets are let to their full potential and any additional uses are carefully managed and rents collected in a timely manner
  • Assisting the Estate Manager with the project management, coordination and delivery of new buildings
  • Assisting the Estate Manager with the sale of land, buildings and longterm leases
  • Day to day 'people management' of tenants being the first point of contact for all commercial, residential and grazing tenants should any problems or issues arise
  • Organisation and instruction of contractors for reactive works, regular maintenance and statutory testing in line with regulations
  • Liaison to arrange rent payments, arrears resolution, new tenancies, DPS releases, inventory challenges, invoicing, rent reviews and increases or deductions
  • Organisation of court papers to ensure any issues with tenants are quickly resolved in favour
  • Maintain records and the Commercial Estate Terrier to ensure the target levels of rent are met and ideally exceeded
  • Ensure they are compliant with current legislation and be aware of any changes to such laws
  • Ensure that rents are paid and debts collected, robustly resolving any issues
  • Monitor when Rent Reviews are due and ensure that these occur through liaison with the Estate Manager
  • Liaison with Regional Managers regarding property issues, utilities and supply contracts for estate properties
  • Obtain all necessary licences and permissions to ensure that any work undertaken has full consent including felling licence, Conservation Area consent, TPO consent, Scheduled Monument consent, Environment Agency, English Heritage
  • Obtain and coordinate quotes and tenders from subcontractors, preparing letters of engagement and as requested, monitoring progress on works
  • Organisation of all works to grazing land such as fencing, water supplies and boundary works
  • Undertake all the supporting administrative requirement for the Estate Manager including: mapping and researching land issues, supporting land sales, collating and analysing data, ordering maps etc
  • Act as first point of contact for the Estate Manager, responding to and resolving queries
  • Organise business meetings between the Estate Manager and external companies / contractors
  • Organise transport arrangements for the Estate Manager and undertake general administrative duties as directed by the Estate Manager
  • Liaison with Booking Office regarding works, travel, supply issues, land management issues or boundary changes that could affect guests before or during their stays

Person Specification:


Education
A level qualified or equivalent

Good standard of literacy and numeracy


Experience

Essential:
Previous experience of an administrative/ co-ordination role where initiative is required

Desirable:
Experience within a property/ land management/ estates management environment or possibly a legal firm

Desirable:
Proven experience of liaising with outside parties for quotations


Skills
Highly organised

Strong attention to detail

Curious - able to research into unknown issues and provide sensible options

Able to juggle multiple priorities

Willing and flexible

Good telephone manner

Advanced proficiency in Word and Intermediate in Excel

Personable and diplomatic

Driving Licence


Job Types:
Part-time, Temporary

Contract length: 6 months


Salary:
£13.00 per hour

Expected hours: 24 per week


Benefits:


  • Onsite parking

Application question(s):

  • Are you a driver with a car as this is a rural location in White Waltham
  • Are you avail to work part time 3 days a week or 5 shorter days?
  • Are you avail to temp for 3 to 6 months

Experience:


  • Excel: 3 years (required)
  • Estates Management/Lettings: 1 year (required)

Work Location:
In person

Application deadline: 11/03/2024


Reference ID:
vc4163

Expected start date: 13/03/2024
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