Business Administrator - Whiteley, United Kingdom - Corrigenda Ltd

Corrigenda Ltd
Corrigenda Ltd
Verified Company
Whiteley, United Kingdom

1 week ago

Tom O´Connor

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Tom O´Connor

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Description

Business Administrator
Reporting to Head of Business Support

Full time
  • Monday to Friday
Up to £27,000


Job summary
Corrigenda are one of the South's leading providers in facilities management and capital projects sectors.

Our engineers, supported by an experienced back up office team, have developed a reputation for delivering first class services, always meeting and often exceeding client expectations.


Corrigenda are growing and have a brand-new role for 2023, we are looking for a pro-active and personable Business Administrator, who will be responsible for reviewing & auditing engineer time entries and assisting with the coordination of the company fleet.


This role will predominantly be operating from our head office in Whiteley but may be required to work from other offices across the South.


Key Responsibilities include (but not limited to):
Timesheet auditing


Review and audit timesheet entries that have been remotely entered onto the company's computer aided facilities management (CAFM) system "Planon".

Related activities will include, but not be limited to:


  • Calculating, checking, and amending time entries
  • Recording of time entry discrepancies
  • Liaising with engineers and team members to resolve discrepancies, such as, missing, and incorrect time entries
  • Liaising with management for the approval of overtime claims
  • Amending of time entries within the companies finance system
  • Recording and notifying HR of absences
  • Assisting with other administration when required
Fleet co-ordination

  • Liaise with the company's external fleet provider
  • Assist with ensuring that MOTs & Services are completed on time
  • Assist with the reviewing and managing of lease agreements
  • Assist with the Purchasing of new company vehicles
  • Update fleet asset information and vehicle logs
  • Record vehicle damages and where required assist with arranging repairs.
  • Liaise with vehicle insurers regarding incidents and maintain vehicles on the policy
  • Review and maintain company insurance portal
  • Carry out fleet tracker audits
  • Issue driver identification fobs
  • Ordering of fuel cards
  • Collaboratively work with our HR and the companies fleet provider to ensure timely delivery of vehicles.

Knowledge, Experience and Skills

  • IT Literate with outstanding Microsoft Excel skills and knowledge
  • Excellent written and verbal communication skills
  • Proven experience of handling high volumes of administration work
  • Ability to prioritise and work under pressure
  • Exceptional level of attention to detail and accuracy
  • Resilient and resourceful
  • Personable, proactive and able to build rapport at all levels
  • Able to offer solutions to problems that have been identified

Package

  • Company annual performance related bonus
  • Company pension
  • 31 days' holiday (including bank holidays)
  • BUPA cash plan
  • Employee Assistance Programme

Salary:
Up to £27,000.00 per year


Benefits:


  • Company pension
  • Employee discount
  • Onsite parking
  • Referral programme

Schedule:

  • Monday to Friday

Work Location:
One location
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