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    Personal Assistant - Bicester, United Kingdom - Parke Lane People

    Parke Lane People
    Parke Lane People Bicester, United Kingdom

    3 weeks ago

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    Description

    Our client, a well established and growing business based near Bicester, is seeking a Personal Assistant to provide administrative support to the Deputy CEO, providing management of key functions for the business:

    TPA/EA Duties

    Provide diary management support to the Deputy CEO

    Report writing / reviews

    Provide administrative support to all online sales

    Book venues, meetings and events

    Provide administrative support to all board meetings including preparation and management of monthly board packs.

    Take meeting minutes as required

    Assist Deputy CEO with private engagements, personal shopping and medical appointments

    Complete general research tasks both in industry and non-industry related tasks.

    Organise travel support for all senior and relief managers.

    Supporting our planning team with all administrative tasks to do with planning applications, legal challenges etc.

    Support directors with the compiling of monthly expense claims.

    Marketing Duties

    Assist with the management of website content

    Assist any change to marketing material - managing the sign off process

    Work closely with Senior team to ensure that content is appropriate

    Office Management Duties

    Assist with the management of the Company fleet including, Insurance, Servicing, Fuel card allocation, Tolls and charges

    Ensure that the office has supplies for catering, cleaning etc

    Manage any requirements for building maintenance

    Manage off-site archiving process

    Authorising invoices for cleaners, archiving

    Suitable candidates should hold the following attributes:

    High level of Word, Excel and systems experience

    Good communication skills

    Initiative and the ability to prioritise / manage own workload

    Adaptability

    Integrity, sensitivity and commitment

    Attention to detail

    A car driver is essential due to the location of this role


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