Fleet Administrator - Chelmsford, United Kingdom - Total Protection

Total Protection
Total Protection
Verified Company
Chelmsford, United Kingdom

3 weeks ago

Tom O´Connor

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Tom O´Connor

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Description

Job Description and Person Specification

Fleet Administrator

Purpose:


Responsible for maintaining a fleet of vehicles, working alongside the existing Fleet Manager (with the view of developing into this role within the next 12-18 months) and Mechanic to facilitate all necessary requirements to ensure we are operating in accordance with legislation and regulations.

Complete day to day administration and organisational tasks for 100+ fleet maintained within the business.


Key Tasks

  • Responsible for managing and coordinating a fleet of approx. 100 vehicles, including pool vehicles (all below 3.5tonnes)
  • Communicating with Compliance / HR team to ensure appropriate insurance is in place for Drivers and vehicles
  • Implement, manage and maintain a strict vehicle maintenance and servicing schedule to minimise downtime
  • Improve current vehicle check process and ensure completion and return of paperwork
  • Full control of mechanics diary including inputting of services / MOT's
  • Communicate fleet maintenance with departmental managers / directors
  • Monitoring driver behaviour and reporting back to management for action to be taken where necessary
  • Work closely with mechanic to ensure accurate records are maintained of vehicle inspections, services etc.
  • Communicate with Fleet Manager / Mechanic / Director in regards to vehicle requirements, make recommendations for replacements etc. in order to improve costefficiency
  • Other such reasonable duties as instructed.

Qualifications required:


  • GCSE/A levels (or equivalent)
  • Must hold full UK drivers licence

Experience and knowledge:


  • Business management and logistics experience
  • Excellent understanding of fleet compliance
  • Familiar with FORS requirements
  • Previous experience in a similar position (Essential)

Attitude and skills:


  • Highly organised and professional in approach with a keen eye for detail
  • Excellent communication skills
  • Assertive and confident, dealing with director level
  • Proactive in thinking and approach
  • Robust, committed and commercially minded
  • Flexible and able to adapt to the needs of continuously shifting goals
  • A passion for fleet with a vision to develop
  • Good IT skills (Microsoft Packages)

Hours of Work:


  • 45 hours a week (8am5pm)
  • Days worked will be flexible dependant on the needs of the role

Reward and benefit:


Job Types:
Full-time, Permanent


Salary:
From £33,000.00 per year


Benefits:


  • Company pension
  • Onsite parking

Schedule:

  • Monday to Friday

Ability to commute/relocate:

  • Chelmsford: reliably commute or plan to relocate before starting work (required)

Education:


  • GCSE or equivalent (preferred)

Experience:


  • Business management and logistics: 1 year (preferred)
  • Previous experience in a similar position: 1 year (preferred)

Language:


  • English (preferred)

Licence/Certification:

  • Driving Licence (required)

Work Location:
In person
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