Finance and Office Administrator - London, United Kingdom - Oasis Children's Venture

Oasis Children's Venture

Verified Company

London, United Kingdom

1 week ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Job Title:
Finance & Office Assistant (Maternity Cover)

Reporting to:
Finance Manager

Working hours:21 hours per week

Salary:
£14.50/h - £16/h (dependant on experience)

Main purposes of job:

Overall

To support the effective and efficient management of accounting systems for Oasisplay and its activities
To implement the established financial controls
To promote and support sound financial probity throughout Oasisplay
To support the effective and efficient implementation of HR systems for Oasisplay and its activities
To maintain up to date and accurate records for all staff and volunteers.

Payroll

Support the administration of the salaries and the management of the pension provision.

Administration

Provide general office administration.
Complete the data entry of the accounts transactions to bought ledger, sales ledger and nominal ledger.
Maintain accurate hard copy records of all expenditure
Ensure efficient collection of debts due to Oasisplay ( credit management)
Issue invoices and keep accurate records for all Oasisplay services.
Manage the fixed asset register
Maintain employee records according to policy and legal requirements
Manage the online record HR record keeping system
Recruitment
Be actively involved in recruitment by preparing Job descriptions, posting ads and managing the hiring process
Support the induction and settling in of new employees

Facilities

Support the maintenance of facilities.
Manage and order essential supplies for the main office and other sites as required.
Maintain and administer the utilities accounts across the four Oasisplay sites.

Policies and Code of Practice

Maintain and disseminate Oasis's agreed policies and Code of Practice.

Fundraising

Contribute towards financial monitoring for all external grant funders as required.

Person Specification:

An accountancy or finance management qualification. (ESSENTIAL)
Knowledge of accounts software SAGE or willingness to learn. (ESSENTIAL.)
Knowledge of HR functions (pay & benefits, recruitment, training & development) (DESIRABLE)
Experience of working in a charity setting (DESIRABLE)
Ability to manage administrative tasks in an efficient and effective manner. (ESSENTIAL)
Problemsolving and decisionmaking aptitude (ESSENTIAL)
Excellent time keeping and reliability (ESSENTIAL)
Ability to work autonomously and as part of a team. ( ESSENTIAL)