Alysia Ali

An experienced Executive Assistant with over 6 years of experience, reporting to Managing Directors/ Vice President's to large organisations. A professional teamplayer with excellent communication skills and the ability to engage with staff at all levels. Enjoys challenges and adept at working to tight deadlines, juggling priorities and contributing to efficiency and time savings. Handle complex diary scheduling and arrange travel plans in short at notice. Success in office and event management. Strong writing, editing and proof-reading skills.

Car Care Plan Limited – Bradford (Jul 2019 to Sep 2020)

Executive Assistant to CEO and Deputy CEO

• Pro-actively managing and scheduling diaries for two executive members and cover for other executive members on an ad-hoc basis
• Checking Executive inboxes and flagging important emails
• Organising travel to America, Asia and Europe
• Completing expenses in a timely manner to ensure regular payment
• Organise Board Meetings and liaise with all relevant departments to prepare Board packs and distribute them ahead of time
• Send out monthly wide newsletters containing updates on what is happening around the organisation, making these fun and interactive to engage readers.

Freshfields Bruckhaus Deringer– Manchester (May 2019 to Jun 2019)

Personal Assistant

• Personal Assistant to the Global Head of Digital Transformation & Global Head of Innovation Architecture, managing their diaries and booking travel accordingly.
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UK Finance – City of London (Feb 2018 to Mar 2019)

Executive Assistant to Managing Director, Personal Finance & Director of Mortgages

• Active scheduling and effective diary management for Managing Director and Director of Mortgages that are in line with their priorities and overlaps are managed to avoid clashes
• Pro-active communication with MD and stakeholders, daily and during travel
• Scheduling weekly/ monthly and quarterly high level bi-laterals, workshops and panels with various banks, building societies and other professional bodies, including Government.
• Organising high level meetings for the following year, ensuring dates work for external chairs of each panel and rooms are booked
• Prepare, collate, and proof-read relevant papers for each meeting and circulating them to relevant stakeholders. This including papers for the Main Board, Personal Finance Board and Mortgages Board
• Record and proactively keep up to date the briefing register for the Governance department to ensure they have sufficient time to prepare briefings for CEO
• Complete credit card and cash expenses for MD and Director when required
• Approve holiday requests for team on behalf of MD for direct reports
• Assist Finance with implementing IPOS, Purchase to pay system. Processing and allocating invoices once system is set up. Also co-managing the SpendCo inbox (inbox for PO requests)
• Holiday cover to EA of COO office - this involves managing diary, travel and last-minute changes to meetings for the Chief Operating Officer, alongside my day to day duties. 

PA Consulting Group - London Victoria (Mar 2017 to Jan 2018)

Team Secretary

• Full secretarial support to two Partners within the Digital service of the business. This included, full diary management, ADHOC inbox management, travel (domestic & International) & visa’s
• Support to the wider consulting Digital team – booking rooms, catering, organising large meetings involving Partners.
• Managing the new joiner process – Liaising with key departments to ensure the new joiner process runs smoothly, efficiently and effectively. Arranging first day arrivals a      And welcome meetings
• Processing and allocating invoices via in house purchase to pay system

Kinapse Ltd – Wimbledon (Aug 2013 - Mar 2017)

Personal Assistant to Head of Client Partnerships (HoC) UK (Jan 2014 – Mar 2017)

• Act as a professional face to clients, stakeholders and manage access to the Head of Client Partnerships
• Active scheduling and effective diary management so the HoC can make the most of his time
• Scheduling internal/external meetings across times zones accurately
• Cost effectively booking and managing HoC UK’s travel plans, national and international, working closely with travel and visa agencies.
• Pro-active communication with HoC and stakeholders daily and during travel                                                                                                                                                    

Human Resources Assistant (Jun 2015 – Mar 2017)

• Implementation of HR system and sole global management of system
• Recruitment tracking, including interview scheduling, liaising with candidates/agencies and diary management
• Liaising with candidates during interview process and conducting background verifications
• Producing offers and contracts of employment for UK staff
• Induction training for new joiners
• Addition of all UK and US staff members onto CIPHR and back up for India
• Global data changes
• Liaising with IT to ensure laptops and equipment are ready for new joiners
• Leaver administration, including payroll changes and exit interview arrangements
• Maintaining soft and hard copies of personal HR files for all UK & US employees
• Travel Management for the Head of HR UK & India and the Global Head of HR and Facilities

Administrative Assistant (Aug 2013 – Sep 2016)

• Assisted with the quality management systems implementation and maintenance
• Researched and implemented the company’s corporate travel agent to meet the businesses requirements
• Assistance in Chinese, Indian and Schengen visas.
• Maintenance of training records on SharePoint
• Assisted with Senior Leadership expense claims
• Ensure the highest standards of office organisation, housekeeping and cleanliness
• Ordering and maintaining office supplies (2013 - 2017)
• Liasing with cleaners and building facilities (2013 - 2017)
• Answering the main switchboard and redirecting messages appropriately
• Typing minutes and flip-charts from meetings
• Support to IT
• Arrange offsite meetings, annual development days and Christmas parties.
• Arrange Board monthly board meeting and ensure board packs and relevant material is ready for the meeting.
• Binding workshop and presentation documents
• Fire marshal and first aider duties (2013 - 2017)

Fullbrook 6th Form, Surrey, 2011-2013 - A-Levels in Business Studies, Law & Sociology

Beauchamp College, 2010-2011 – seven GCSE’s A-C