Vikki Parry

Highly organised Executive Assistant with 20 years’ experience with a proven track record of providing high quality support at Executive Board and Senior Management level.

I can interact with and build positive relationships with key stakeholders.

Excellent prioritisation skills with attention to detail to complete assigned tasks as required and the ability to work under pressure and to tight deadlines.

IT skills across the MS suite of programmes along with a willingness to learn new computer packages.

Summary of 20 years experience:

• All correspondence managed for Managing Director, including drafting a response
• Travel arranged and itineraries provided
• Internal and external meetings arranged to ensure efficient time management
• Office Manager (health and safety, stationary, facilities, office moves)
• Organised Board and other Executive meetings including the preparing, collating and distributing agendas, minutes and reports for all relevant meetings 
• SMT weekly minutes and action planner including prompts to meet deadlines
• Liaised and communicated with the Executive Chairman’s key contacts across the Company such as the Heads of Division and other key Company Managers
• Liaison for confidential matters
• End-to-end and on-the-ground management of events 
• Contract negotiation
• Managed all HR, including recruitment and disciplinary matters.
• Managed special projects; involved coordinating individuals from different work areas across the Company to ensure project deadlines are met
• Researched information and undertook market research.

CAREER 

Executive Procurement Admin  – Eaton, April 2024 to present

• Contract role in procurement raising complex high value PO’s and management of delivery and administration for the procurement team.  Invoicing and dealing with queries using Oracle.

Executive Assistant with promotion to Senior International Events Manager – Everbridge, March 2020 to February 2024 Reason for leaving – Redundancy 

• All correspondence managed for Managing Director, including draft response
• Travel arranged and itineraries provided
• Internal and external meetings arranged to ensure efficient time management
• Office Manager (health and safety, stationary, facilities, office moves)
• Enquiries directed as appropriate
• Board meeting papers prepared and circulated
• SMT weekly minutes and action planner including prompts to meet deadlines
• Liaison for confidential matters
• End-to-end and on-the-ground management of events (including tradeshows, Customer Advisory Boards, Masterclasses, VIP dinners, conferences, client sporting events) 
• Run of show and project management of resources
• Small to six-figure budget management – clear budget and identify where savings can be made without impacting quality
• Supplier and agency management 
• Contract negotiation
• Theme and creative design of programme

Executive Assistant to CFO - Meggitt PLC (FTSE 250) - June 2018 to March 2020 Reason for leaving – HO moving to Coventry 

• All correspondence managed for CFO, including drafting responses
• Travel arranged and itineraries provided
• Internal and external meetings arranged to ensure efficient time management
• Arranged meetings with external customers and clients
• Arranged and attended monthly Executive Committee meetings nationwide
• Sourced manage and negotiated agreements and contracts with vendors

Executive Assistant to Director and Founder – Inspire Professional Services, December 17 – June 18 Reason for leaving – 6 month contract

• Daily support for Director including managing emails, post and calls.
• Coordinated a complex and demanding diary.
• Proactively managed Directors time internally and externally.
• Organised external and internal events.
• Project managed large new building and all planning permissions.
• Liaised and communicated with the Executive Chairman’s key contacts across the Company such as the Heads of Division and other key Company Managers.
• Prepared reports and analysed information.

Executive Assistant to Chairman & COO – Meyrick Estate Management, August 16 – November 17 Reason for leaving – restructured resulting in redundancy

• Managed all HR, including recruitment and disciplinary matters.
• Organised Board and other Executive meetings including the preparing, collating and distributing agendas, minutes and reports for all relevant meetings. 
• Liaised and communicated with the Executive Chairman’s key contacts across the Company such as the Heads of Division and other key Company Managers.
• Managed special projects; involved coordinating individuals from different work areas across the Company to ensure project deadlines are met.
• Researched information and undertook market research.

Personal Assistant to Head of Sales – Old Mutual Wealth, March 13 – August 16 Reason for leaving – exciting career opportunity with Meyrick Estate Management.

• Diary management, coordinating with Executive management, consultants, PA’s, and venues.
• Managed production and delivery of golf events in iconic golf courses across the UK (£750k budget)
• Managed 150 events per year nationally, including cyber security, master classes and sporting events such as Royal Ascot. 
• Project management, including Investment Academy (200 cohorts across 40 events), liaising with CII, Fund Groups, Venues, Agents, Consultants and marketing refining content and key messages.
• Managed website and media.
• Great rapport and maximising team working.
• Experience and understanding of FCA regulatory inducements and the procedures required.
• Communicated and maintained project timelines.
• Priority setting daily in a busy and pressured environment – thriving on the challenge.
• Finance and budget management.

Executive Assistant to CEO – 3Sixty Capital Ltd, England Aug 12 – February 2013 Reason for leaving – CEO relocated to Dubai.

• Organised events for international businessmen, CEO’s and Founders.
• Arranged travel and accommodation in UK / Worldwide
• Read, researched and summarised various business papers/contracts preparing CEO.
• Managed IT/ office equipment and supplies.
• Managed website and media.
• Purchasing and invoicing.
• Various projects – proactive to business needs.
• Managed the database and Salesforce.
• Advertised and recruited staff.

Executive Assistant to CEO – Link-Up, Brisbane, Australia, January 2012 – May 2012

• I temporarily lived in Australia for 6 months and worked as the EA to the CEO of a company that reunites indigenous people. Within a short period of time I wrote and implemented new business processes, including risk assessments. I was also a key contributor to a successful audit of the company to ensure continuous funding.
• E mail management, using initiative when to professionally respond
• Diary management across multiple diaries using initiative
• Board meeting arrangement and coordination of meeting papers and presentations.
• Travel and itinerary management of Board.
• Management of administration team. 

Personal Assistant to Director - Pfizer Global Supply, England Aug – Nov 2011

• This was a temporary position after returning from travelling before moving to Australia. 
• Event management and organisation.
• International and UK travel arrangement and itinerary management.
• Diary management.
• Coordination of meeting papers and presentations
• HR processes.
• Management of 3 x PA’s
• Took minutes at meetings tracking and driving actions as required

Volunteer at a Tiger Breeding Programme in Thailand - Career break to travel around New Zealand, Australia, Fiji and Asia Nov 2010 – July 2011

• I volunteered at a tiger breeding programme; working closely with the tigers impressed upon me that whatever I set my mind to I can achieve. Whatever new challenges I face, I know I will always have the ambition and persistence to be successful.

Personal Assistant to Head of Registry /, University of Southampton, Nov 2003 – Nov 2010 Reason for leaving – I was 1 of 200 people who took voluntary redundancy. I decided to take redundancy due to the excellent severance package; I saw it as an opportunity to go travelling.

• Planned and managed events providing the best student experience
• Communicated and disseminated event activity across campus
• Proactively interacted with Faculties and Professional Services to identity and problem resolve internal events.
• High level of integrity when dealing with sensitive information.
• Team Manager; including interviewing and recruitment, probation reports, regular one to one meetings.
• Annually involved in graduation and clearing.
• Diary management across multiple diaries using initiative
• Arranged travel and accommodation
• Arranged meetings, booked rooms, equipment and lunches when required.
• Coordination of meeting papers and presentations, liaising with internal and external sources.
• Took minutes at multiple meetings tracking and driving actions as required
• Working with management on communication plans and deliverance
• Created and maintained websites.
• Responsible for all purchasing and invoicing.
• Maintained reports for multiple cost centres - monitored and tracked overall cost performance
• Liaised with internal and external clients and provided a professional service.
• Proactively supported internal communications and was the key contact for sending communications.
• Organised team building events, company social events (Christmas parties, etc)
• Administered all the Criminal Records Bureau information
• Responsible for HR of 25 staff, including sickness and leave. Also interviewing and hiring temporary staff for the office (temps were employed throughout the year).
• Health and Safety officer, role included performing risk assessments and H & S briefs for new staff.
• Project administration and co-ordination using Microsoft Project.

Due to the passing of my husband, I took a break from work to recover from the loss, October 2002 – Oct 2003. I used this time to write a book.

Sales Account Manager, Paxar UK, Pure Telecom, Tardis Ltd, Brandon Tool Hire, October 1997 – Oct 2002

• Prospected, pitched and closed new business.
• Gained a strong knowledge and understanding of clients’ brands and products resulting in successful sales.
• Negotiated contract terms.
• Prepared and gave presentations at executive level.
• Involved in the day-to-day management of clients.
• Addressed client concerns and ensured the resolutions of issues were in a timely manner.
• Retained accounts through the development of strong relationships with key decision makers.
• Represented the company at exhibitions.
• Prepared sales action plans and strategies.
• Maintained a customer 

Travelled in Greece for life experience, May 1997 – October 1997

Personal Assistant to Director, Southdown Tool Hire, April 1995 – May 1997

• Organised and maintained diaries and made appointments.
• Screened telephone calls, enquiries and requests, and handled them when appropriate.
• Greeted visitors at all levels of seniority.
• Dealt with incoming mail and faxes, corresponding on behalf of the Director.
• Managed office juniors – workloads and HR.

Sales Administrator, Michael Dyson Associates, November 1993 – April 1995

• Meeting clients to discuss the purchase and re-build of pre-cast concrete houses.
• Co-ordinating the purchase with solicitors, councils and builders.

Secretary, County Security Systems, April 1993 – November 1993

• General office duties.
• Typing up quotes.
• Dealing with enquiries.

• Studied A Level English / History, RSA 1/11 Distinction, Barton Peveril College.
• Studied BTEC National Diploma Hotel Management, Eastleigh Technical College.
• 8 GCSE’s, including 5 GCSE’s Grade C and above (inc English and Mathematics), Mountbatten School,